Accounting & Billing Assistant | QuickBooks + Excel

Crawford Thomas Recruiting; Chicago (IL); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Comprehensive benefits package

401(k) after 1 year

Paid Time Off

Paid holidays

Professional development opportunities

Job summary

Crawford Thomas Recruiting is seeking an Accounting Assistant in Chicago to support daily accounting operations and administration. The role blends bookkeeping with project billing, vendor management, and financial reporting in a collaborative, fast-paced environment.

The ideal candidate has experience with QuickBooks and strong Excel skills, to help maintain accurate financial records while supporting multiple areas of the business. This is a hands-on, growth-focused position.

Qualifications

• 2+ years of accounting or bookkeeping experience preferred.
• Experience with QuickBooks or similar accounting software.
• Strong Microsoft Excel skills and financial reporting.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
• Excellent organizational and multitasking abilities.
• Detail-oriented with high accuracy.
• Excellent written and verbal communication skills.
• Degree or equivalent in Accounting/Finance/Business preferred.

Responsibilities

• Enter daily receipts, deposits, and card transactions into QuickBooks.
• Prepare client invoices, service agreements, and project billing.
• Process customer payments, bank deposits, and vendor invoices.
• Assist with bank and credit card reconciliations.
• Support month-end and year-end accounting processes.
• Prepare financial and billing reports and budgets.
• Review timesheets and project-related expenses.
• Upload invoices and project documentation into CRM systems.
• Provide administrative support to multiple departments.
• Coordinate office communications and duties.

Skills

QuickBooks

Excel

Microsoft Office Suite

Attention to detail

Organizational skills

Time management

Communication skills

Education

Associate's or Bachelor's degree in Accounting/Finance/Business

Tools

QuickBooks

Microsoft Excel

CRM systems

Job description

Crawford Thomas Recruiting is seeking an Accounting Assistant in Chicago to support daily accounting operations and administration. The role blends bookkeeping with project billing, vendor management, and financial reporting in a collaborative, fast-paced environment.

The ideal candidate has experience with QuickBooks and strong Excel skills, to help maintain accurate financial records while supporting multiple areas of the business. This is a hands-on, growth-focused position.