Office Manager

Creative Financial Staffing, LLC; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Creative Financial Staffing, LLC is seeking an Office Manager to ensure smooth daily operations and support finance functions in our Chicago-based client services environment.

The role covers office administration, vendor management, client invoicing, project billing, and basic bookkeeping, with opportunities to collaborate with principals and project teams on financial processes.

Proficiency in Microsoft Office and familiarity with QuickBooks or Deltek Ajera are preferred.

Qualifications

• 3+ years in office management, administrative, bookkeeping, or related roles.
• Experience with client invoicing, billing, AR, or basic accounting.
• Proficient in Microsoft Office (Outlook, Word, Excel).
• Familiarity with QuickBooks or Deltek Ajera preferred.

Responsibilities

• Oversee daily office operations and vendor relationships.
• Manage client invoicing, project billing schedules, and AR activities.
• Support bookkeeping, expense tracking, reconciliations, and financial records.
• Coordinate meetings, travel arrangements, onboarding, and firm events.
• Maintain contracts, project records, proposals, and documentation.
• Provide administrative support to principals, PMs, and project teams.

Skills

Office management

Administrative experience

Bookkeeping

Tools

Microsoft Office

Excel

Outlook

Word

QuickBooks

Deltek Ajera

Job description

Office Manager

Salary: 55-75K

Why This Opportunity Stands Out:

• Be a key contributor to both operational efficiency and the financial success of the business.
• Gain exposure to firm leadership and collaborate closely with principals and project teams.
• Enjoy a diverse role that combines office management, administration, billing, and accounting support.
• Work in a collaborative small-business environment where your contributions are highly visible and valued.
• Play an important role in client invoicing, project billing, and financial administration.
• Support a professional services team and help drive smooth project delivery.
• Take ownership of office operations and help shape a productive, organized workplace.
• Work across multiple business functions, creating opportunities to expand your administrative and financial skill set.
• Join a team-oriented culture where initiative and resourcefulness are appreciated.

Key Responsibilities for the Office Manager:

• Oversee daily office operations, vendor relationships, and office administration.
• Manage client invoicing, project billing schedules, and accounts receivable activities.
• Support bookkeeping functions, expense tracking, reconciliations, and financial record maintenance.
• Coordinate meetings, travel arrangements, employee onboarding, and firm events.
• Maintain contracts, project records, proposals, and business documentation.
• Provide administrative support to principals, project managers, and project teams.

Qualifications for the Office Manager:

• 3+ years of office management, administrative, bookkeeping, or related experience.
• Experience with client invoicing, billing, accounts receivable, or basic accounting functions.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience with QuickBooks, Deltek Ajera, or similar accounting software is preferred.

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