Office Manager

CFS; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

CFS in Chicago, IL seeks an Office Manager to support a professional services team with responsibilities spanning office operations, billing, and accounting support. You will work closely with principals and project teams, own invoicing processes, manage vendor relationships, and help maintain financial records while fostering an organized, team-driven workplace.

The role offers exposure to leadership, a collaborative culture, and opportunities to develop administrative and financial skills

Qualifications

• 3+ years of office management or related experience.
• Experience with client invoicing, billing, and accounts receivable.
• Proficiency in MS Office; experience with QuickBooks or Deltek Ajera preferred.

Responsibilities

• Oversee daily office operations, vendor relationships, and office administration.
• Manage client invoicing, project billing schedules, and accounts receivable activities.
• Support bookkeeping, expense tracking, reconciliations, and financial records.
• Coordinate meetings, travel, onboarding, and firm events.
• Maintain contracts, project records, proposals, and business documentation.
• Provide administrative support to principals, project managers, and teams.

Skills

Office management

Administration

Billing

Accounting support

Tools

Microsoft Office

Outlook

Word

Excel

QuickBooks

Deltek Ajera

Job description

• Be a key contributor to both operational efficiency and the financial success of the business.
• Gain exposure to firm leadership and collaborate closely with principals and project teams.
• Enjoy a diverse role that combines office management, administration, billing, and accounting support.
• Work in a collaborative small-business environment where your contributions are highly visible and valued.
• Play an important role in client invoicing, project billing, and financial administration.
• Support a professional services team and help drive smooth project delivery.
• Take ownership of office operations and help shape a productive, organized workplace.
• Work across multiple business functions, creating opportunities to expand your administrative and financial skill set.
• Join a team-oriented culture where initiative and resourcefulness are appreciated.

Salary: 55-75K

Why This Opportunity Stands Out

• Be a key contributor to both operational efficiency and the financial success of the business.
• Gain exposure to firm leadership and collaborate closely with principals and project teams.
• Enjoy a diverse role that combines office management, administration, billing, and accounting support.
• Work in a collaborative small-business environment where your contributions are highly visible and valued.
• Play an important role in client invoicing, project billing, and financial administration.
• Support a professional services team and help drive smooth project delivery.
• Take ownership of office operations and help shape a productive, organized workplace.
• Work across multiple business functions, creating opportunities to expand your administrative and financial skill set.
• Join a team-oriented culture where initiative and resourcefulness are appreciated.

Key Responsibilities For The Office Manager

• Oversee daily office operations, vendor relationships, and office administration.
• Manage client invoicing, project billing schedules, and accounts receivable activities.
• Support bookkeeping functions, expense tracking, reconciliations, and financial record maintenance.
• Coordinate meetings, travel arrangements, employee onboarding, and firm events.
• Maintain contracts, project records, proposals, and business documentation.
• Provide administrative support to principals, project managers, and project teams.

Qualifications For The Office Manager

• 3+ years of office management, administrative, bookkeeping, or related experience.
• Experience with client invoicing, billing, accounts receivable, or basic accounting functions.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience with QuickBooks, Deltek Ajera, or similar accounting software is preferred.

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