Office Associate II: Admin & Data Ops Specialist

Office of the State Auditor; Augusta (ME); On-site; USD 37,000 - 53,000; Full time

Benefits offered by this job

Health Insurance Coverage

13 paid holidays

Vacation leave

Retirement plan

Job summary

The Office of the State Auditor in Augusta, Maine is seeking an Office Associate II to provide comprehensive office support to the Fiscal Administrator of the Unorganized Territory. You will handle clerical tasks, manage records, and assist with databases, correspondence, and meeting logistics.

The role requires strong organizational skills, attention to detail, and the ability to work under tight deadlines while maintaining professional communication with internal staff and external

Qualifications

• Office and administrative support experience demonstrating competency in applying modern office practices and independent decision-making.
• All positions assume qualifications of Office Assistant I, Office Assistant II, and Office Associate I.
• Excellent written and verbal communication skills with sound judgment and discretion.

Responsibilities

• Provide administrative support: schedule meetings, coordinate calendars, arrange travel and lodging, and respond to information requests.
• Prepare, format, and transmit professional documents and reports, including confidential materials.
• Answer calls, greet visitors, and provide courteous customer service to staff and the public.
• Maintain electronic forms, spreadsheets, databases, and other digital resources to support operations.
• Assist with filing, archiving, scanning, digitizing, and disposing of records per retention policies.
• Review documents for accuracy, resolve discrepancies, and ensure policy compliance.
• Coordinate and deliver internal workshops and employee orientation programs.
• Provide technical guidance on office procedures, software applications, and processes.
• Prepare audit-related reports and materials; create graphics, charts, and maps for stakeholders.

Skills

Office administration

Tools

Microsoft Office Suite

Job description

The Office of the State Auditor in Augusta, Maine is seeking an Office Associate II to provide comprehensive office support to the Fiscal Administrator of the Unorganized Territory. You will handle clerical tasks, manage records, and assist with databases, correspondence, and meeting logistics.

The role requires strong organizational skills, attention to detail, and the ability to work under tight deadlines while maintaining professional communication with internal staff and external