Onsite Office Admin Pro: Data & Records (Augusta)

Staffing Solutions Organization LLC (SSO); Augusta (ME); On-site; USD 22,000 - 32,000; Full time

Job summary

Staffing Solutions Organization LLC (SSO) is seeking an Office Associate II to support daily administrative tasks in Augusta, Maine. This onsite role requires accuracy, strong clerical skills, and the ability to manage multiple priorities.

You will create spreadsheets, maintain records, handle data entry, and assist with correspondence while upholding confidentiality and customer service standards in a fast-paced state agency environment.

Qualifications

• Knowledge of modern office practices and administrative procedures.
• Strong written communication skills, including business correspondence.
• Proficiency with Microsoft Office applications, particularly Excel and Word.
• Experience with data entry, recordkeeping, and document management.
• Ability to prioritize work and manage multiple assignments effectively.
• Strong organizational and time management skills.
• Ability to work independently and exercise sound judgment within established procedures.
• Excellent attention to detail and accuracy.
• Professional customer service and communication skills.

Responsibilities

• Create and maintain spreadsheets, reports, and databases
• Enter, update, and verify data with accuracy and attention to detail
• Prepare correspondence, reports, forms, vouchers, contracts, and agendas
• Organize and maintain both electronic and paper filing systems
• Respond to routine inquiries by phone, email, and in person
• Route non-routine inquiries to appropriate staff members
• Operate office equipment including scanners, copiers, printers, and mailing equipment
• Assist with document preparation, formatting, and record management
• Support data management and administrative processing activities
• Maintain confidentiality of sensitive information and comply with agency policies
• Coordinate work assignments and meet established deadlines
• Provide occasional guidance and support to team members as needed
• Handle and transport office materials and supplies when required

Skills

Office practices

Business correspondence

Excel

Word

Data entry

Recordkeeping

Document management

Time management

Organizational skills

Independent work

Customer service

Tools

Excel

Word

Microsoft Office

Job description

Staffing Solutions Organization LLC (SSO) is seeking an Office Associate II to support daily administrative tasks in Augusta, Maine. This onsite role requires accuracy, strong clerical skills, and the ability to manage multiple priorities.

You will create spreadsheets, maintain records, handle data entry, and assist with correspondence while upholding confidentiality and customer service standards in a fast-paced state agency environment.