Office Associate II: Administrative Support for Forest Protection

State-of-Maine; Old Town (ME); On-site; USD 37,000 - 53,000; Full time

Benefits offered by this job

Paid holidays

Sick leave

Vacation leave

Health insurance

Retirement plan

Parental leave

Job summary

State of Maine is seeking an Office Associate II in Old Town to provide administrative support for the Forest Protection Division. You will handle diverse clerical tasks, process permits, and assist with payroll and reporting, while coordinating trainings and maintaining records.

The role requires independent judgment on procedures, strong organization, and a basic understanding of wildfire management. This is a permanent full-time position with a comprehensive benefits package.

Qualifications

• Experience in office and administrative support work.
• Ability to apply independent judgment on standard procedures.
• Knowledge of modern office practices and procedures.
• Interest in wildfire management and natural resource conservation programs.
• Ability to prepare standard business communications and reports.

Responsibilities

• Provide administrative and in-office support for the Forest Protection Division.
• Answer calls from the public and stakeholders; direct to Forest Rangers as needed.
• Write and issue open burn permits; explain rules and regulations.
• Process wildland fire reports and payroll within procurement guidelines.
• Coordinate workshops, trainings, and orientation sessions.
• Update Forest Protection’s wildland fire plan annually; track supplies.
• Document town warden appointments and maintain contact listings.
• Process central region charge card receipts and support staff with equipment.

Skills

Procurement contracts

Phone support

Open burn permits

Administrative support

Recordkeeping

Office equipment operation

Education

Experience in office/administrative support

Tools

Office software

Job description

State of Maine is seeking an Office Associate II in Old Town to provide administrative support for the Forest Protection Division. You will handle diverse clerical tasks, process permits, and assist with payroll and reporting, while coordinating trainings and maintaining records.

The role requires independent judgment on procedures, strong organization, and a basic understanding of wildfire management. This is a permanent full-time position with a comprehensive benefits package.