Operations & Finance Specialist I

Department of Education; United States; On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Paid holidays

Sick leave

Vacation leave

Health insurance

Retirement plan

Job summary

The Maine Department of Education, Office of Teaching and Learning, seeks an Office Specialist I in Augusta to provide financial, administrative, and procurement support for statewide initiatives. You will process contracts, invoices, travel, and payments while ensuring compliance with state procedures.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple workflows in a fast-paced environment with proactive communication and strong follow-through.

Qualifications

• Training, education, or experience in office and administrative support work, with ability to apply modern office practices and independent judgment.
• Ability to follow policies, procedures, and regulatory requirements with accuracy.

Responsibilities

• Process and reconcile financial transactions
• Manage contracts, invoices, travel, and purchasing documentation
• Maintain tracking systems and budgets
• Ensure compliance with State and federal requirements

Skills

Organizational skills

Attention to detail

Spreadsheet proficiency

Written and verbal communication

Independent/work autonomy

Process improvement

Time management

Education

Office Administration experience

Tools

Advantage

ARTEMIS

MainePays

DocuSign

Job description

The Maine Department of Education, Office of Teaching and Learning, seeks an Office Specialist I in Augusta to provide financial, administrative, and procurement support for statewide initiatives. You will process contracts, invoices, travel, and payments while ensuring compliance with state procedures.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple workflows in a fast-paced environment with proactive communication and strong follow-through.