Office Associate II - Augusta - 2034

MaineGuide; Augusta (ME); Hybrid; USD 25,000 - 34,000; Full time

Benefits offered by this job

13 paid holidays

12 days of sick leave

3+ weeks of vacation leave

Health Insurance Coverage

Job summary

Department of Environmental Protection in Augusta, ME seeks an Office Associate II to support clerical and administrative tasks for the Bureau of Land Resources, including formatting permit orders, maintaining templates, and coordinating invoices. Remote work possible with supervisor approval.

The role requires organization, attention to detail, and the ability to work under deadlines. Applicants must submit a Direct Hire Application, cover letter, and resume.

Qualifications

• Training, education, or experience in office and administrative support work that demonstrates competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks.
• All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.

Responsibilities

• Ensure permit orders are formatted and sent to applicants/permittees in a timely manner.
• Oversee delivery and filing of Bureau files in the file room; retrieve files at staff request; send files to State Archives; retrieve files from State Archives.
• Support staff in filling out expense reimbursement forms.
• Pay invoices as directed by management.

Job description

The Department of Environmental Protection (DEP) is seeking an Office Associate II to join the Bureau of Land Resources at our Augusta headquarters.

DEPARTMENT OF ENVIRONMENTAL PROTECTION

OFFICE ASSOCIATE II

Opening Date: September 04, 2026

Closing Date: End of the day September 25, 2026

Location: Augusta

Position Number: 08300-2034

Position Type: Permanent Full Time/Year-Round

Class Code: 6542

Grade: 13 (Administrative)

Salary: $17.73 - $25.53 Per Hour*

*(This includes a 2.5% Salary Adjustment)

Interested candidates need to complete and submit a State of Maine Direct Hire Application, Cover Letter, and a detailed Resume*

*For us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes the month and year for any relevant experience listed. Your resume should include the duties and responsibilities associated with each position. Any experience that was not full-time employment should be identified as such.

BRIEF JOB DESCRIPTION: This position supports all clerical and administrative tasks for the Bureau of Land Resources, including but not limited to: formatting and issuing permit orders; recording permit orders with the Registry of Deeds when required, and processing those invoices; preparing and maintaining templates and documents; maintaining spreadsheet of contacts for each municipality’s Code Enforcement Officer; assisting supervisors with hiring by sending non-select letters, interview invitation notices, and scheduling interviews; formatting, distributing, and filing determination letters; assisting with the records filing system; coordinating timely payment of invoices; and assisting staff with various other needs. The Office Associate II position needs to be motivated, dedicated, flexible, detailed-oriented, and possess demonstrated ability to work under tight deadlines. Must be available to work from the Augusta office full-time, though remote work may occur with supervisor approval.

Representative tasks include:

• Ensure permit orders are formatted and sent to applicants/permittees in a timely manner.
• Update permit order templates and other documents as directed by management.
• Oversee delivery and filing of Bureau files in the file room; retrieve files at the request of staff; send files to State Archives; and retrieve files from State Archives.
• Support staff in filling out expense reimbursement forms.
• Pay invoices as directed by management.

For more information on the specifics of the position, please contact Rachel Collins at [phone] or [e-mail]

MINIMUM QUALIFICATIONS: Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.

Preference will be given to candidates who have:

• Ability to initiate, coordinate, implement, and evaluate administrative activities.
• Ability to work with timelines and schedules.
• Ability to accomplish the quality/quantity of work within set expectations.
• Ability to effectively resolve problems.
• Ability to develop and recommend operational improvements.

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Balance– Rest is essential. Take time for yourself using13 paid holidays,12 days of sick leave, and3+ weeks of vacation leaveannually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage– The State of Maine pays85%-100%of employee-only premiums ($12,213.60-$14,369.04 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit– Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance– The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
• Retirement Plan– The State of Maine contributes14.06%of payto the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement– Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts– Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness– The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Living Resources Program– Navigate challenging work and life situations with our employee assistance program.
• Parental leaveis one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receiveforty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation– Save additional pre-tax funds for retirement in aMaineSaves457(b) account through payroll deductions.
• Learn aboutadditional wellness benefitsfor State employees from the Office of Employee Health and Wellness.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.