Office Associate II

Staffing Solutions Organization LLC (SSO); Augusta (ME); On-site; USD 22,000 - 32,000; Full time

Job summary

Staffing Solutions Organization LLC (SSO) is seeking an Office Associate II to support daily administrative tasks in Augusta, Maine. This onsite role requires accuracy, strong clerical skills, and the ability to manage multiple priorities.

You will create spreadsheets, maintain records, handle data entry, and assist with correspondence while upholding confidentiality and customer service standards in a fast-paced state agency environment.

Qualifications

• Knowledge of modern office practices and administrative procedures.
• Strong written communication skills, including business correspondence.
• Proficiency with Microsoft Office applications, particularly Excel and Word.
• Experience with data entry, recordkeeping, and document management.
• Ability to prioritize work and manage multiple assignments effectively.
• Strong organizational and time management skills.
• Ability to work independently and exercise sound judgment within established procedures.
• Excellent attention to detail and accuracy.
• Professional customer service and communication skills.

Responsibilities

• Create and maintain spreadsheets, reports, and databases
• Enter, update, and verify data with accuracy and attention to detail
• Prepare correspondence, reports, forms, vouchers, contracts, and agendas
• Organize and maintain both electronic and paper filing systems
• Respond to routine inquiries by phone, email, and in person
• Route non-routine inquiries to appropriate staff members
• Operate office equipment including scanners, copiers, printers, and mailing equipment
• Assist with document preparation, formatting, and record management
• Support data management and administrative processing activities
• Maintain confidentiality of sensitive information and comply with agency policies
• Coordinate work assignments and meet established deadlines
• Provide occasional guidance and support to team members as needed
• Handle and transport office materials and supplies when required

Skills

Office practices

Business correspondence

Excel

Word

Data entry

Recordkeeping

Document management

Time management

Organizational skills

Independent work

Customer service

Tools

Excel

Word

Microsoft Office

Job description

Office Associate II (Onsite) - Augusta, ME

Pay: $19.79 per hour
Location: Augusta, ME
Schedule: 100% Onsite
Assignment Duration: Through December 31, 2026

Join Our Team as an Office Associate II

We are seeking a reliable, detail-oriented Office Associate II to support daily administrative and operational functions in a fast-paced office environment in Augusta, Maine. This is an excellent opportunity for candidates with strong clerical, organizational, and customer service skills who enjoy supporting business operations and maintaining accurate records.

The ideal candidate will be comfortable working independently, managing multiple priorities, and utilizing various office technologies to support agency operations.

Key Responsibilities

• Create and maintain spreadsheets, reports, and databases
• Enter, update, and verify data with accuracy and attention to detail
• Prepare correspondence, reports, forms, vouchers, contracts, and agendas
• Organize and maintain both electronic and paper filing systems
• Respond to routine inquiries by phone, email, and in person
• Route non-routine inquiries to appropriate staff members
• Operate office equipment including scanners, copiers, printers, and mailing equipment
• Assist with document preparation, formatting, and record management
• Support data management and administrative processing activities
• Maintain confidentiality of sensitive information and comply with agency policies
• Coordinate work assignments and meet established deadlines
• Provide occasional guidance and support to team members as needed
• Handle and transport office materials and supplies when required

Required Qualifications

Candidates must have training, education, or experience demonstrating:

• Knowledge of modern office practices and administrative procedures
• Strong written communication skills, including business correspondence
• Proficiency with Microsoft Office applications, particularly Excel and Word
• Experience with data entry, recordkeeping, and document management
• Ability to prioritize work and manage multiple assignments effectively
• Strong organizational and time management skills
• Ability to work independently and exercise sound judgment within established procedures
• Excellent attention to detail and accuracy
• Professional customer service and communication skills

Preferred Qualifications

• Previous experience in administrative support, clerical, or office operations
• Experience creating spreadsheets and managing databases
• Familiarity with state government, public sector, or regulated office environments
• Experience operating office technology and document management systems

Work Environment

• 100% onsite position located in Augusta, Maine
• Standard office environment
• May require lifting, moving, or transporting office materials and supplies
• Frequent use of computers, office equipment, and telephone systems