Office Associate

Randstad USA; Washington (IL); On-site; USD 46,000 - 48,000; Full time

Job summary

Randstad USA is seeking an organized Office Associate to manage front desk operations, handle calls, and support accounting tasks within our distributorship.

The role blends administrative, accounting, and warehouse support, requiring a professional who can switch between tasks and maintain accuracy in a fast-paced environment. This direct hire position offers a steady day shift (8 AM–4 PM) and opportunities to contribute to vendor relations and data entry accuracy.

Qualifications

• Education: HS Diploma/equivalent (college preferred).
• Experience: 1+ year in admin support (warehouse/retail) and bookkeeping (AP/AR). Customer-facing experience required.
• Skills: MS Office (Outlook/Excel), data entry, multi-line phone systems.
• Licensing: Valid Driver’s License and clean driving record.

Responsibilities

• Accounting: Manage AP/AR, process vendor invoices, collections, POs, and delivery tickets.
• Reporting: Complete monthly, quarterly, and year-end closings.
• Data: Verify deposits and manage data for handheld devices.
• Service: Handle customer inquiries (phone/in-person) and retail support.
• Admin: Maintain dealer database, assist with inventory counts, and support driver programs.

Skills

MS Office

Data Entry

Multi-line Phone

Accounts Payable

Accounts Receivable

Bookkeeping

Excel

Written Communication

Front Desk

Office Management

Customer Service

Education

HS Diploma/equivalent

Tools

MS Office

Job description

We are looking for an organized and detail-oriented direct hire Office Associate to serve as the face of our distributorship. In this role, you will effectively manage our front desk operations, including handling incoming calls, administrative paperwork, and general accounting tasks. This position provides critical support to our distributor operations and requires a professional who can transition seamlessly between administrative, accounting, and warehouse support duties.

salary: $45,760 - $47,840 per year

shift: First

work hours: 8 AM - 4 PM

education: High School

Responsibilities

• Accounting:Manage AP/AR, process vendor invoices, collections, POs, and delivery tickets.
• Reporting:Complete monthly, quarterly, and year-end closings.
• Data:Verify deposits and manage data for handheld devices.
• Service:Handle customer inquiries (phone/in-person) and retail support.
• Admin:Maintain dealer database, assist with inventory counts, and support driver programs.

Qualifications

• Education:HS Diploma/equivalent (college preferred).
• Experience:1+ year in admin support (warehouse/retail) and bookkeeping (AP/AR). Customer-facing experience required.
• Skills:MS Office (Outlook/Excel), data entry, multi-line phone systems.
• Licensing:Valid Driver’s License and clean driving record.

Environment

• Office-based role within a warehouse. Exposure to machinery, equipment, fumes, and chemicals.
• Physical: Requires standing, walking, sitting, and lifting up to 25 lbs. Prolonged computer/phone use. PPE may be required.

The essential functions of this role include:

• manual lifting up to 25lbs
• standing for 8 hours at one time

Skills

• Office Support
• Front Desk
• Bookkeeping (1 year of experience is required)
• Accounts Payable
• Accounts Receivable
• Office Management
• Excel (3 years of experience is required)
• Outlook (3 years of experience is required)
• Multi Phone Lines (2 years of experience is required)
• Multi-tasking
• Collections
• Data Entry
• Microsoft Office
• Account Reconciliation
• Written Communication

Qualifications

• Years of experience: 1 year
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Experience

• Experienced
• 1 year

Education

• High School