Office Manager

W3Global; Suring (WI); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Employee assistance program

Flexible schedule

Health insurance

Health savings account

Life insurance

Paid time off

Referral program

Retirement plan

Vision insurance

Job summary

W3Global in Wisconsin (In person) is seeking an Office Manager to oversee day-to-day administrative functions, handle calls, coordinate shipping, and support sales and accounting. You will maintain critical records, prepare invoices, manage inventory, support employee records, and ensure deadlines are met in a fast-paced environment.

This role offers a flexible schedule and exposure to multiple business areas.

Qualifications

• High school diploma or 2 years of office admin experience or an associate degree.
• Accounting experience would be beneficial but not required.

Responsibilities

• Handle incoming calls, emphasize customer service and salable features of company products, quote prices and credit terms and prepare sales orders for product ordered.
• Coordinate shipping and documentation of finished product, associated by-products and customer
• Enter and maintain database of all critical business information and generate other reports as required and or requested
• Verify and generate invoices, scale tickets and ensure timely receipt of accounts payable and resolution of overdue accounts
• Compute inventory balance, price, and costs; reporting reasons for discrepancies
• Assist in administration of employee orientation, benefits and related databases and logs
• Maintain employee files and required documentation
• Perform cleaning of office and employee lunchroom
• Perform other duties as assigned by management

Skills

Verbal & Written

Interpersonal skills

Customer service

Organizational skills

Time management

MS Office

Education

High school diploma

Associate degree in Office Management

Tools

Microsoft Office

Job description

Office Manager

Hours

Monday-Thursday 7am-4pm and Friday 7am-12pm, Flexibility as needed

General Responsibilities

Responsibilities may include assisting in scheduling, shipping, sales, accounting, purchasing, inventory control, data processing, employee and customer relations. Sensitivity to confidential matters is required. Ability to work under stressful situations and deadlines, excellent time management, make decisions based on prior experience or directives with attention to detail is required.

Essential Functions

• Handle incoming calls, emphasize customer service and salable features of company products, quote prices and credit terms and prepare sales orders for product ordered
• Coordinate shipping and documentation of finished product, associated by-products and customer
• Enter and maintain database of all critical business information and generate other reports as required and or requested
• Verify and generate invoices, scale tickets and ensure timely receipt of accounts payable and resolution of overdue accounts
• Compute inventory balance, price, and costs; reporting reasons for discrepancies
• Assist in administration of employee orientation, benefits and related databases and logs
• Maintain employee files and required documentation
• Perform cleaning of office and employee lunchroom
• Perform other duties as assigned by management

Education

• High school diploma with 2 years of office administrative experience and /or an associate degree in office management
• Accounting experience would be beneficial but not required

Skills

• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Proficient with Microsoft Office Suite or related software

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Work Location

In person