Administrative Assistant

Randstad USA; Grand Rapids (MI); On-site; USD 26,000 - 28,000; Full time

Benefits offered by this job

medical

prescription

dental

vision

AD&D

life insurance offerings

short-term disability

a 401K plan

Job summary

Randstad USA is hiring a Shipping Administrative Assistant in Grand Rapids, MI, supporting logistics, finance, and shipping operations. The role features a Monday–Friday schedule, 7:00 AM start, and a pay rate of $19.00–$20.00 per hour with weekly pay, full-time employment, and an urgent need.

The ideal candidate brings solid administrative and data-entry experience, proficiency with MS Excel, and strong organizational skills to maintain accurate records and assist in invoicing and

Qualifications

• 1 year of experience in administrative roles.
• Proficient with MS Excel and spreadsheets; comfortable with specialized software.
• Strong organizational skills and attention to detail.

Responsibilities

• Documentation & Data Entry: Review signed Delivery Receipts (DRs), maintain accurate spreadsheets, and scan records to finance for invoicing.
• System Reconciliation: Audit physical delivery receipts against internal system data to ensure administrative accuracy.
• Logistics Support: Enter daily shipping runs into Shippers Edge software and maintain daily logs.
• Office & Inventory Coordination: Print the order backlog twice daily, cross-referencing and highlighting completed items to keep production and shipping aligned.

Skills

Administrative Duties

Receptionist Duties

Microsoft Office

Education

High School

Job description

In this role, you will handle key administrative tasks supporting our logistics, finance, and shipping operations.

Position Overview

• Role: Shipping Administrative Assistant
• Schedule: Monday – Friday, 7:00 AM start time
• Pay Rate: $19.00 – $20.00/hour (Weekly Pay)
• Status: Full-Time, Urgent Need

What We’re Looking For

• Solid administrative, clerical, and data entry experience.
• Proficiency in MS Excel/spreadsheets and comfort learning specialized software.
• Organizational skills and high attention to detail.

Compensation and Work Hours

• salary: $19 - $20 per hour
• shift: First
• work hours: 7 AM - 4 PM

Responsibilities

• Documentation & Data Entry: Review signed Delivery Receipts (DRs), maintain accurate spreadsheets, and scan records to finance for invoicing.
• System Reconciliation: Audit physical delivery receipts against internal system data to ensure administrative accuracy.
• Logistics Support: Enter daily shipping runs into Shippers Edge software and maintain daily logs.
• Office & Inventory Coordination: Print the order backlog twice daily, cross-referencing and highlighting completed items to keep production and shipping aligned.

Skills

• Administrative Duties
• Receptionist Duties
• Microsoft Office

Qualifications

• Years of experience: 1 year
• Experience level: Experienced

Education

• High School (required)

Equal Opportunity Employer

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Inclusion Statement

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay Statement

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits

• medical
• prescription
• dental
• vision
• AD&D
• life insurance offerings
• short-term disability
• a 401K plan

Posting Duration

This posting is open for thirty (30) days.