Office Associate

University of Nebraska–Lincoln; Nebraska; On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Generous PTO

Comprehensive insurance options

Scholarship programs for employees and

Robust retirement plans

Job summary

The University of Nebraska–Lincoln is seeking an Office Associate to support the graduate program and manage applicant and student records in a fast-paced environment.

You will coordinate departmental scholarships, assist faculty with rosters and evaluations, and help students navigate program requirements. This is a full-time role based in Lincoln, NE, offering comprehensive benefits and growth opportunities.

Qualifications

• High school diploma plus four years of administrative support experience, OR Associate’s degree in business or related field plus two years of administrative support experience.
• Strong proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, SharePoint, Teams), or similar tools, and the ability to quickly learn and navigate new software and digital tools.
• Comfortable working with individuals from diverse backgrounds and able to communicate effectively with those for whom English is not a first language.
• Strong organizational skills with a proven ability to manage multiple tasks and deadlines.
• Ability to prioritize effectively in a fast-paced environment.

Responsibilities

• Provide administrative support to the graduate program, including responding to inquiries and maintaining applicant and student records.
• Provide professional communication and assist students with program requirements.
• Assist faculty members with roster, textbook, and evaluation functions.
• Coordinate departmental scholarships, fellowships, and assistantship application procedures, deadlines, and files.
• Take on additional responsibilities as needed to support the team and department.

Skills

Microsoft Office proficiency

Effective communication

Organizational skills

Multitasking

Adaptability

Education

High school diploma + 4 years admin support

Associate’s degree in business or related field + 2 years admin support

Tools

Microsoft Office Suite

SharePoint/Teams

Job description

University of Nebraska-Lincoln Employment Website

Please see Special Instructions for more details.

Click on “Apply for this Job”. You will then either create an application or edit your current application that is on file.

Position Information

Position Information

Working Title

Working Title Office Associate

Department

Department Food Science & Technology-0836

Requisition Number

Requisition Number S_260634

Posting Open Date

Posting Open Date 08/05/2026

Application Review Date: (To ensure consideration, please submit all application materials before review date)

Application Review Date: (To ensure consideration, please submit all application materials before review date) 08/14/2026

Posting Close Date

Open Until Filled Yes

Description of Work

The Department of Food Science and Technology is advancing multi-disciplinary approaches for safe, sustainable and healthy foods through innovative research, teaching and outreach. The Food Innovation Center is located on Nebraska Innovation Campus in Lincoln, NE.
As the Office Associate, you will:

• Provide administrative support to the graduate program, including responding to inquiries and maintaining applicant and student records.
• Provide professional communication and assist students with program requirements.
• Assist faculty members with roster, textbook, and evaluation functions.
• Coordinate departmental scholarships, fellowships, and assistantship application procedures, deadlines, and files.
• Take on additional responsibilities as needed to support the team and department.

About Us

At the University of Nebraska–Lincoln, we’re proud to be consistently recognized by Forbes as a top employer and recently earned the Lincoln Family Friendly Workplace certification. We are known for our welcoming, supportive environment, commitment to professional growth, and outstanding benefits. UNL isn’t just a workplace; it’s a place to build your career and make a meaningful impact in Nebraska.

When you join our team as a full-time, regular staff member, you’ll enjoy:

• Generous paid time off including vacation, sick leave, parental leave, and holidays
• Comprehensive insurance options including medical, dental, vision, and life coverage
• Employee and dependent scholarship programs to pursue higher education
• Robust retirement plans with university match

The University of Nebraska does not discriminate based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation in its programs, activities, or employment. See https://go.unl.edu/nondiscrimination

Minimum Required Qualifications

• High school diploma plus four years of administrative support experience, OR
• Associate’s degree in business or related field plus two years of administrative support experience. Additional relevant education may substitute for experience on a year-for-year basis.
• Strong proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, SharePoint, Teams), or similar tools, and the ability to quickly learn and navigate new software and digital tools.
• Comfortable working with individuals from diverse backgrounds and able to communicate effectively with those for whom English is not a first language.
• Strong organizational skills with a proven ability to manage multiple tasks and deadlines.
• Ability to prioritize effectively in a fast-paced environment.

Preferred Qualifications

The following qualifications are preferred but not required:

• Previous experience providing administrative support to a graduate student program.

Pre-Placement Driving Record Review Required

Pre-Placement Driving Record Review Required No

Physical Required

Physical Required No

Commercial Driver’s License (CDL) required. Subject to DOT approved pre-employment & random testing for alcohol and controlled substances.

Criminal History Background Check Required

Criminal History Background Check Required No

Job Category (old)

Job Category (old) Office/Service

Job Type

Job Type Full-Time

Alternate Work Schedule (if other than 8-5)

Work Location (City, State)

Work Location (City, State) Lincoln, NE

Position funded by grant or other form of temporary funding?

Position funded by grant or other form of temporary funding? No

If Temporary, indicate end date

Planned Hire Date:

Appointment End Date

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please describe your experience in administrative support roles, including the number of years of experience.

  (Open Ended Question)

• * Please detail your experience with graduate program support, if any.

  (Open Ended Question)