Administrative Specialist

University of Nebraska–Lincoln; Nebraska; On-site; USD 40,000 - 60,000; Full time

Job summary

A prominent university in Lincoln, NE, is seeking an Administrative Specialist to provide comprehensive support to executive leadership. Responsibilities include office management, calendar coordination, and ensuring a welcoming environment for visitors. Ideal candidates will have a bachelor's degree and significant administrative experience, demonstrating strong communication and organizational abilities. Proficiency in software such as Word and Excel is essential, along with a service-centered approach to assisting diverse constituents.

Qualifications

• Bachelor’s degree plus two years progressively responsible administrative experience or customer relations.
• Demonstrated experience working with high-level administrators.
• Proficient in Word, Excel, Adobe, and Outlook.

Responsibilities

• Provide administrative support for office leadership.
• Manage and coordinate multiple calendars.
• Ensure a professional environment for office guests.

Skills

Administrative experience

Customer relations

Communication skills

Organizational skills

Discretion

Education

Bachelor’s degree

Tools

Word

Excel

Adobe

Outlook

Job description

Overview

University of Nebraska-Lincoln Employment Website. Please see Special Instructions for more details.

Position Information

Working Title: Administrative Specialist

Department: Office of the Exec Vice Chancellor-50000085

Requisition Number: S_260090

Posting Open Date: 02/05/2026

Application Review Date: 02/20/2026

Posting Open Until Filled: Yes

Description of Work

The Administrative Specialist provides highly skilled professional support and performs administrative duties for the Associate and Assistant Vice Chancellors within the Executive Vice Chancellor’s office. The Administrative Specialist serves as the first point of contact for office guests and is responsible for ensuring a professional and welcoming environment, overseeing general office management and maintenance functions. The Administrative Specialist is responsible for managing and coordinating multiple calendars for members of the leadership team, scheduling appointments, and assisting with prioritization of requests and re-prioritization when new issues arise. The position manages an array of general office functions and office suite locations, and provides broad support as needed (e.g. event support, special project support, backup to EVC Executive Assistant). The Administrative Specialist provides impeccable client service to a wide range of constituents and guests, including university faculty, administrators, staff, students and alumni, campus guests, and external consultants and the general public. The Administrative Specialist will join an energetic and supportive administrative team in an office with opportunities that strive to leverage individual strengths, talents, and interests.

As an EO/AA employer, the University of Nebraska considers qualified applicants for employment without regard to race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation. See https://equity.unl.edu/notice-nondiscrimination/.

Minimum Qualifications

• Bachelor’s degree plus two years progressively responsible administrative experience or customer relations; equivalent education/experience considered.
• Demonstrated experience working with high-level administrators and constituent groups.
• Proficient in relevant software programs, including Word, Excel, Adobe and Outlook.
• Evidence of excellent communication and organizational skills.
• Sound judgment and discretion in dealing with sensitive and confidential matters.
• Possess a strong service-centered philosophy and ability to work independently and effectively as a team member.

Preferred Qualifications

• Familiarity with UNL academic programs, administrative structure and software programs.

Pre-Placement Driving Record Review Required: No

Physical Required: No

Commercial Driver’s License (CDL) required. Subject to DOT approved pre-employment & random testing for alcohol and controlled substances.

Criminal History Background Check Required: Yes

How to Apply

Click on “Apply for this Job”. You will then either create an application or edit your current application that is on file. Please attach your resume in MS Word or PDF format.

For questions or accommodations related to this position contact

Job Category (old): Office/Service

Job Type: Full-Time

Alternate Work Schedule (if other than 8-5):

Work Location (City, State): Lincoln, NE

Position funded by grant or other form of temporary funding? No

If Temporary, indicate end date:

Planned Hire Date:

Appointment End Date

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please describe your experience working with high-level administrators and constituent groups. (Open Ended Question)
2. * Please describe your proficiency in the following software programs: Word, Excel, Adobe and Outlook. (Open Ended Question)
3. * Briefly describe your experience in jobs that have required independence, strong organizational skills and good communication skills. (Open Ended Question)
4. * Please detail how you use judgment and discretion in dealing with sensitive and confidential matters. (Open Ended Question)
5. * Please detail your progressively responsible administrative or customer relations experience, including years of experience. (Open Ended Question)