Office Assistant - Temporary

SBM; Detroit, Northern (MI, KY); Hybrid; USD 30,000 - 34,000; Part time

Job summary

SBM in Detroit is seeking an Office Assistant for a temporary on-site role. You will handle front desk duties, greet visitors, manage calls and messages, and support event planning and office operations.

The position requires organization, proactive work style, and the ability to coordinate with facilities, IT, and vendors. The role includes inventory control, mail handling, conference-room support, and basic cleaning duties as needed.

Qualifications

• High school diploma or equivalent required.
• Proven experience as an office assistant or in a similar role.
• Proficient with MS Office (Word, Excel, Outlook).

Responsibilities

• Greet visitors, vendors, and employees in a friendly, professional manner.
• Manage front desk operations: answer phone calls, take messages, direct inquiries.
• Assist with planning, coordination and execution of office events.
• Maintain organized reception areas and shared spaces.
• Oversee office supplies, inventory and vendor relationships.
• Process incoming/outgoing mail, packages and deliveries.
• Schedule conference rooms and prepare rooms with necessary supplies.
• Stock refrigerators and storage areas; perform light cleaning tasks.
• Support onboarding with workstations and welcome kits.
• Maintain vendor contracts and digital files; coordinate with IT for equipment.

Skills

Organizational skills

Time management

Communication skills

Teamwork

Independent work

Interpersonal skills

Education

High school diploma or equivalent

Tools

MS Office (Word, Excel, Outlook)

Printers & Fax machines

Job description

Office Assistant - Temporary# **Job Description:**NOW HIRING: Office AssistantCompensation: $22.00-$25.00 per hourSchedule: Monday, Tuesday & Thursday from 8:00AM-4:30PM.**This role will be on-site out of our Detroit Office.****Job Overview**The Office Assistant is responsible for administrative responsibilities with light janitorial tasks to ensure a smooth and efficient working environment. The ideal candidate will be organized, proactive, and capable of managing a variety of tasks to support the daily operations of our office.**Roles & Responsibilities*** To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.* Greet and assist all visitors, vendors, and employees in a friendly, professional, and welcoming manner.* Manage the front desk daily operations, including answering and directing phone calls, taking accurate messages, and monitoring visitor access.* Serve as a point of contact for general office inquiries and employee needs.* Assist with planning, coordination, and execution of office events, including setup, catering, décor, and communication.* Maintain an organized and presentable reception area and all shared spaces throughout the office.* Oversee all office supply inventory and ordering, including kitchen and breakroom items; manage vendor relationships and maintain cost efficiency.* Process and distribute incoming and outgoing mail, packages, and deliveries.* Manage conference room scheduling, ensuring rooms are prepared for meetings with necessary supplies and technology* Stock all refrigerators, cabinets, and drawers throughout the office to ensure availability of refreshments and supplies.* May be required to perform cleaning tasks, such as vacuuming, dusting, and emptying trash bins* May be required to clean and sanitize common areas, including restrooms and kitchen spaces* Organize and maintain all storage areas, including common spaces and inventory storage rooms, ensuring items are labeled, accessible, and orderly.* Track and coordinate maintenance requests; communicate with building management and vendors to ensure prompt resolution.* Conduct regular walkthroughs of the office to assess cleanliness, functionality, and safety; report and follow up on any facility or equipment issues.* Support onboarding of new hires by preparing workstations, welcome kits, and office tours.* Maintain office-related records, vendor contracts, and digital files in an organized system.* Assist with internal communications related to facility updates, office policies, and event announcements.* Partner with Facilities Manager to streamline operations and implement office improvements or initiatives.* Manage local service providers (paper shredding, coffee, vending, plant service, etc.) to ensure quality and consistency.* Coordinate with IT for equipment requests, troubleshooting, and asset tracking for the office.* Support sustainability and recycling efforts within the office.* Perform other related duties and special projects as assigned. **Qualification**To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. **Education and/ or Experience:**High school diploma or equivalentProven experience as an office assistant or in a similar roleFamiliarity with office equipment, such as printers and fax machinesProficient in MS Office (Word, Excel, Outlook) **Certificates, Licenses, Registrations:**A valid driver's license may be required for this position based on business needs. Employees required to drive as part of their job duties must maintain an acceptable Motor Vehicle Record (MVR) and meet company driving eligibility requirements **Knowledge, Skills, and Abilities:**Excellent organizational and time management skillsStrong communication and interpersonal abilitiesAbility to work independently and as part of a teamBasic knowledge of cleaning and sanitation products and techniques **Supervisory Responsibilities**This position carries no supervisory responsibilities. **Physical Demands & Work Environment*** The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit. The employee is frequently required to walk and use hands to finger, handle, or feel. The employee is occasionally required to stand. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet.