Office Assistant/Recruiter Bilingual

HSS HOSPITALITY STAFFING SOLUTIONS; Savannah (OH); On-site; USD 25,000 - 28,000; Full time

Job summary

HSS Hospitality Staffing Solutions is seeking an Administrative Assistant/Recruiter for our Savannah, OH office. The role combines clerical duties with recruiting support to help maintain efficient office processes and contribute to business growth.

You will provide clerical support to supervisors, coordinate onboarding, time sheets, and interview scheduling while assisting with recruitment activities and pre-employment screenings.

Qualifications

• Must explain procedures clearly to colleagues and customers.
• Ability to handle confidential information.
• Knowledge of federal and state hiring practices.
• Good organizational and communication skills.
• Ability to work effectively with others and meet needs.
• Effective verbal and written communication skills.
• Ability to follow instructions.
• Good analytical and problem-solving skills.

Responsibilities

• Provide clerical support to Account Supervisors, Field Recruiters, and Area Managers.
• Perform general office duties including copying, faxing, mailing, filing, and organizing and maintaining records.
• Retrieve, distribute, and handle incoming mail.
• Coordinate and schedule appointments.
• Complete, review, and upload onboarding documents.
• Maintain the local office open during operating hours.
• Review and submit time sheets accordingly.
• Distribute pay checks.
• Review and assist with workers’ compensation and medical/personal leave reports and employee changes.
• Support recruiting efforts, including interviewing candidates and administering pre-employment drug screens.
• Coordinate and schedule interviews; document candidate activity in the system of record.
• Respond to employee and client correspondence.
• Build relationships with personnel and client personnel.
• Listen to employee concerns and refer for resolution.
• Compile onboarding new hire material packets.

Skills

Organizational skills

Communication skills

Confidential information handling

Team collaboration

Verbal and written communication

Education

High school diploma or equivalent

Job description

The Administrative Assistant/Recruiter role at HSS Hospitality Staffing Solutions supports day-to-day office operations and contributes to business growth through recruiting assistance and clerical coordination. This position is based onsite in Savannah, OH and includes both customer service and recruiting support responsibilities.

Role Overview

The Administrative Assistant provides clerical and office customer service support at an HSS office. The position plays an integral role in the growth of the business by helping maintain efficient office processes and supporting recruiting activities.

Key Responsibilities

• Provide clerical support to Account Supervisors, Field Recruiters, and Area Managers.
• Perform general office duties including copying, faxing, mailing, filing, and organizing and maintaining records.
• Retrieve, distribute, and handle incoming mail according to office needs.
• Coordinate and schedule appointments.
• Complete, review, and upload onboarding documents.
• Maintain the local office open during operating hours.
• Review and submit time sheets accordingly.
• Distribute pay checks.
• Review and assist with workers’ compensation and medical/personal leave reports, forms, and employee changes.
• Support recruiting efforts, including interviewing candidates, assisting walk-in applicants, and administering pre-employment drug screens.
• Coordinate and schedule interviews; return applicant calls for screening and scheduling; document candidate activity in the system of record.
• Respond to employee, field operations, and corporate correspondence.
• Build and develop relationships with personnel and client personnel to support a productive work environment.
• Listen to employee concerns and refer concerns to Area Supervisor(s) or Account Manager for resolution.
• Compile onboarding new hire material packets.

Required Qualifications

• Must be able to explain procedures clearly to colleagues and customers.
• Ability to handle confidential information.
• Knowledge of federal and state hiring practices.
• Good organizational and communication skills.
• Ability to work effectively with others to obtain and understand information and meet others’ needs.
• Effective verbal and written communication skills.
• Ability to follow oral and written instructions.
• Good analytical and problem-solving skills.
• Ability to work as part of a team and independently.
• Must follow all standard operating procedures.
• Legally authorized to work in the United States without restriction.
• Willing to take a drug test.
• 18 years of age or older.

Preferred Qualifications

• Bilingual (English and Spanish) preferred.
• Flexible schedule availability, including weekends and holidays.
• High school education or equivalent (preferred).

Working Conditions

Work is performed in an office setting and requires the ability to sit for an extended amount of time.

Physical and Visual Requirements

• Physical Demands: constant periods sitting; writing and typing constantly.
• Visual Demands: extended hours at a computer screen; ability to read electronic documents of all types.

Compensation

USD 18 - 20 per hour (hourly).