Office Assistant / Receptionist (PRN)

The Stevens & Lee Companies; Princeton (NJ); On-site; USD 30,000 - 34,000; Full time

Job summary

The Stevens & Lee Companies in Princeton, NJ is seeking an Office Assistant to provide administrative support, greet clients, and ensure smooth front-office operations in a fast-paced setting.

Ideal candidate is organized, detail-oriented, and able to multitask while maintaining confidentiality and professionalism; on-site role with full-time hours and competitive hourly wages.

Qualifications

• High school diploma or equivalent; associate or bachelor's degree is a plus.
• Prior experience as a receptionist, administrative, or customer service role preferred. Experience working in a law firm or legal setting is a plus.

Responsibilities

• Greeting Clients and Visitors: Welcome clients and visitors warmly, directing them to the appropriate attorney or department.
• Administrative Support: Assist with filing, faxing, photocopying, and organizing legal documents.
• Mail and Document Handling: Sort and distribute mail, deliveries, and packages; prepare outgoing mail and couriers.
• Client Confidentiality: Maintain a high level of confidentiality and professionalism with clients and documents.
• Coordination with Legal Staff: Assist legal assistants and paralegals with scheduling meetings and filing documents.
• Maintaining Reception Area: Keep the reception area presentable and welcoming at all times.
• Other projects as assigned.

Skills

Communication

Interpersonal skills

Office equipment

Organization

Multitasking

Professional appearance

Cross-level collaboration

Independence & teamwork

MS Office (Word/PowerPoint/Excel)

Education

High school diploma or equivalent

Associate or bachelor's degree a plus

Tools

Microsoft Word

PowerPoint

Excel

Job description

Powerful Partnerships. Standout Solutions.

Among the 200 largest law firms in the country, Stevens & Lee is a full-service law firm with 230 lawyers serving clients from 19 offices. Our lawyers provide strategic and practical legal counsel at both the regional and national levels and remain dedicated to solving clients' most complex problems and delivering an exceptional client experience. The firm is the cornerstone of The Stevens & Lee Companies, a platfrom of affiliated professional service firms that provide a full range of legal, investment banking, financial advisory, insurance risk management, public affairs and government consulting services.

Job Overview

We are seeking a professional, personable, and detail-oriented Office Assistant at Stevens & Lee. As the Office Assistant, you will provide administrative support and ensure the smooth operation of the front office, while creating a welcoming environment for clients, visitors, and staff. The ideal candidate will be organized, proactive, and capable of handling multiple tasks in a fast-paced environment.

Primary Responsibilities (responsibilities include but not limited to)

• Greeting Clients and Visitors: Welcome clients and visitors warmly, ensuring they feel comfortable and directing them to the appropriate attorney or department.
• Administrative Support: Assist with administrative tasks such as filing, faxing, photocopying, and organizing legal documents as needed.
• Mail and Document Handling: Sort and distribute incoming mail, deliveries, and packages. Prepare outgoing mail and couriers as necessary.
• Client Confidentiality: Maintain a high level of confidentiality and professionalism in all dealings with clients, documents, and sensitive information.
• Coordination with Legal Staff: Assist legal assistants and paralegals with scheduling meetings, filing documents, and other clerical tasks as required such.
• Maintaining Reception Area: Ensure the reception area is presentable and maintains a professional and welcoming atmosphere at all times.
• Other projects as assigned.

Skills & Competencies

• Strong verbal and written communication skills.
• Excellent interpersonal skills.
• Proficient with office equipment (phone systems, copiers, fax machines).
• Strong organizational skills and ability to prioritize tasks.
• Attention to detail and ability to multitask in a fast-paced environment.
• Professional appearance and demeanor.
• Demonstrated ability to work with individuals at all levels across the Firm.
• Ability to work independently and as part of a team environment.
• Proficiency in Microsoft Word, PowerPoint and Excel.

Qualifications

• Education: High school diploma or equivalent; associate or bachelor's degree is a plus.
• Experience: Previous experience as a receptionist, administrative, or customer service role is preferred. Experience working in a law firm or legal setting is a plus.

The firm is not accepting resumes from search firms for this position.

Job Type: Full-Time- 40 Hours/week onsite

FLSA Classification: Non-Exempt

Reports To: Human Resources

Location: Princeton, NJ

Salary Range: $22-$25/Hour

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.