Front Office Assistant – Welcoming, Detail‑Oriented

Stevens & Lee; Princeton (NJ); On-site; USD 30,000 - 34,000; Full time

Job summary

Stevens & Lee in Princeton, NJ is seeking an Office Assistant to support the front office and greet clients in a professional, welcoming manner. The role will involve handling administrative tasks, file and mail management, and assisting the legal staff as needed.

You will maintain client confidentiality and contribute to a professional, efficient reception area in a fast-paced law firm setting. This is a full-time onsite position with a 40-hour work week.

Qualifications

• Education: High school diploma or equivalent; associate or bachelor's degree is a plus.
• Experience: Previous experience as a receptionist, administrative, or customer service role is preferred. Experience working in a law firm or legal setting is a plus.

Responsibilities

• Greeting Clients and Visitors: Welcome clients and visitors warmly, ensuring they feel comfortable and directing them to the appropriate attorney or department.
• Administrative Support: Assist with administrative tasks such as filing, faxing, photocopying, and organizing legal documents as needed.
• Mail and Document Handling: Sort and distribute incoming mail, deliveries, and packages. Prepare outgoing mail and couriers as necessary.
• Client Confidentiality: Maintain a high level of confidentiality and professionalism in all dealings with clients, documents, and sensitive information.
• Coordination with Legal Staff: Assist legal assistants and paralegals with scheduling meetings, filing documents, and other clerical tasks as required such.
• Maintaining Reception Area: Ensure the reception area is presentable and maintains a professional and welcoming atmosphere at all times.
• Other projects as assigned.

Skills

Strong verbal and written skills

Excellent interpersonal skills

Strong organizational skills

Attention to detail

Multitasking in fast-paced environment

Professional appearance and demeanor

Work independently and as part of a团队

Microsoft Word

Education

High school diploma or equivalent

Associate or Bachelor's degree is a plus

Tools

Microsoft Word

PowerPoint

Excel

Job description

Stevens & Lee in Princeton, NJ is seeking an Office Assistant to support the front office and greet clients in a professional, welcoming manner. The role will involve handling administrative tasks, file and mail management, and assisting the legal staff as needed.

You will maintain client confidentiality and contribute to a professional, efficient reception area in a fast-paced law firm setting. This is a full-time onsite position with a 40-hour work week.