Personal Assistant

allthingshrllc; Clinton (WA); Hybrid; USD 28,929 - 38,572; Part time

Job summary

All Things HR is recruiting a part‑time Personal Assistant to support a private family onWhidbey Island. The role is 10–15 hours per week, mostly on-site with some remote tasks, and offers flexibility in schedule.

You will handle errands, calendar management, and various household coordination tasks. The ideal candidate is detail‑oriented, self‑directed, discreet, and customer‑service minded, with 3–5 years of PA/administrative experience and proficiency in MS Office.

Qualifications

• 3 to 5 years of personal assistant/administrative experience, preferably 2 years working for a family
• Excellent organizational skills with the ability to prioritize actions and tasks
• Very strong interpersonal skills and the ability to build relationships
• Excellent verbal and written communication skills. Proficient with English sufficient to read, write, communicate, understand and respond accurately to inquiries, and handle equipment and documents
• Proficient in Microsoft Word, Excel, and PowerPoint with the ability to create spreadsheets and database files as needed
• Demonstrated ability to work with confidential and sensitive materials and issues with discretion
• Must have a valid Washington Driver’s License and a reliable vehicle
• Must be able to travel as needed
• US work authorization required
• Must sign a Non‑ Disclosure and Confidentiality Agreement
• Must be at least 18 years old
• Ability to perform the essential functions of this position with or without reasonable accommodation
• Must successfully pass background and reference check

Responsibilities

• Assist with general organizational projects and maintenance of properties
• Errands such as dry cleaning, groceries, supplies, personal shopping, etc.
• Occasional assistance with dog care for a lovable 3‑year‑old golden retriever, including walking, sitting, grooming appointments, travel to boarding as needed
• Coordinating and scheduling household/property vendors, service providers, and suppliers on various issues
• Coordinate and assist with vehicle care and maintenance
• Travel arrangements and assistance for various trips for employer and family as needed, including researching travel options and collaborating with travel agents
• Assist with party planning and social events, coordinating catering, decorations, preparing appetizers, snacks, refreshments, picking up food, set‑up and clean‑up
• Assist with seasonal organizing and changes with household items, decorations, and storage
• Assist with Wine Cellar inventory management
• Occasional administrative support using Microsoft Office suite and Outlook for calendar management and scheduling
• Perform other duties as assigned

Skills

Personal assistant experience

Organizational skills

Interpersonal skills

Communication skills

Tools

MS Office

Job description

Personal Assistant – Part‑Time, 10‑15 hours a week

Clinton, WA • $21 – $28 per hour, DOE

We are currently seeking a part‑time personal assistant to support a private family on Whidbey Island. The Personal Assistant will provide general and personalized support in a variety of work assignments in an organized and timely manner to the private family employer and their properties. The ideal candidate will be detail‑oriented, self‑directed, and take ownership of their tasks while providing stellar customer service in a friendly and professional manner.

This is a part‑time position, approximately 10‑15 hours per week. Flexibility with your schedule and availability will be important. While most of the work will be conducted on‑site at the family’s Whidbey Island location, some work may be required at other locations in the surrounding areas and/or conducted remotely.

Responsibilities

• Assist with general organizational projects and maintenance of properties
• Errands such as dry cleaning, groceries, supplies, personal shopping, etc.
• Occasional assistance with dog care for a lovable 3‑year‑old golden retriever, including walking, sitting, grooming appointments, travel to boarding as needed
• Coordinating and scheduling household/property vendors, service providers, and suppliers on various issues
• Coordinate and assist with vehicle care and maintenance
• Travel arrangements and assistance for various trips for employer and family as needed, including researching travel options and collaborating with travel agents
• Assist with party planning and social events, coordinating catering, decorations, preparing appetizers, snacks, refreshments, picking up food, set‑up and clean‑up
• Assist with seasonal organizing and changes with household items, decorations, and storage
• Assist with Wine Cellar inventory management
• Occasional administrative support using Microsoft Office suite and Outlook for calendar management and scheduling
• Perform other duties as assigned

Qualifications

• 3 to 5 years of personal assistant/administrative experience, preferably 2 years working for a family
• Excellent organizational skills with the ability to prioritize actions and tasks
• Very strong interpersonal skills and the ability to build relationships
• Excellent verbal and written communication skills. Proficient with English sufficient to read, write, communicate, understand and respond accurately to inquiries, and handle equipment and documents
• Proficient in Microsoft Word, Excel, and PowerPoint with the ability to create spreadsheets and database files as needed
• Demonstrated ability to work with confidential and sensitive materials and issues with discretion
• Must have a valid Washington Driver’s License and a reliable vehicle
• Must be able to travel as needed
• US work authorization required
• Must sign a Non‑Disclosure and Confidentiality Agreement
• Must be at least 18 years old
• Ability to perform the essential functions of this position with or without reasonable accommodation
• Must successfully pass background and reference check

Compensation

$21.00 – $28.00 per hour, DOE

Ergonomic Requirements

The employee is subject to a normal home‑type environment and will be required to sit, stand, walk, push, pull, reach overhead, stoop, kneel, and bend to the floor. The employee may also be required to exert up to 45 pounds of force occasionally, and/or exert up to 20 pounds of force frequently. While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel objects, tools, or controls. The employee is required to talk and hear. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential and non‑essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Our client has partnered with All Things HR, an external HR Consulting Company, to assist with their recruitment process. If you feel like this position is a great fit for you, please apply today!