Administrative Assistant

capstone group; Snohomish (WA); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

401(k)

100% Employer-Paid medical, dental, vision insurance

Generous PTO

Flexible spending account

Health savings account

Paid time off

Job summary

capstone group is seeking an Administrative Assistant for their Snohomish, WA office. This key role involves assisting with client communications and maintaining operational efficiency.

The ideal candidate will have proven administrative experience, strong organizational skills, and proficiency in Microsoft Office. Benefits include comprehensive insurance and a generous PTO policy, alongside opportunities for professional growth.

Qualifications

• Proven experience as an administrative assistant or in a similar role.
• Ability to handle confidential information with discretion.
• Ability to work independently as well as part of a team.

Responsibilities

• Assist with client communications and support the tax team.
• Maintain accurate and confidential records.
• Handle general office and administrative tasks.
• Schedule and confirm appointments via phone and email.

Skills

Organizational skills

Communication skills (written and verbal)

Microsoft Office Suite proficiency

Detail-oriented

Education

High school diploma or equivalent

Job description

Job description

We are a multifaceted CPA firm with 17 offices across the Pacific Northwest providing financial and tax planning to our business and personal clients by offering payroll, bookkeeping, auditing, and tax services. We have partnered with wealth advisors and estate attorneys to create Coordinated Financial Care service for our clients.

The Job

We are looking for an Administrative Assistant to add to our dynamic team of professionals in our Snohomish, WA office. This role is essential to keeping daily office operations running smoothly and providing excellent service to our clients. Responsibilities include assisting with client communications, supporting the tax team, maintaining accurate and confidential records, and handling general office and administrative tasks.

Potential Duties

• Greet clients and handle inquires both in person and over the phone
• Answering multi-line phone system and routing calls to the correct person
• Schedule and confirm appointments via phone and email
• Manage client files and confidential information with the utmost discretion
• Provide administrative support to the office staff and management team
• Perform general office duties including photocopying, faxing, mailing, shredding, and filing
• Retrieve the mail from the post office daily and running errands
• Manage and maintain office supplies inventory
• Assist with bookkeeping and payroll duties as needed including the daily deposits

Qualifications

• High school diploma or equivalent required
• Proven experience as an administrative assistant or in a similar role
• Strong organizational skills with the ability to prioritize tasks efficiently
• Excellent communication skills, both written and verbal
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to handle confidential information with discretion
• Detail-oriented with a high level of accuracy in work
• Ability to work independently as well as part of a team

Although we take our work very seriously, we don't take ourselves too seriously. This is more than just a place to get through the work day. We enjoy our work and our time together! If this sounds like what you're looking for, we welcome you to apply! Pay determined based on experience and education. We offer opportunities for professional growth in the accounting field!

Benefits

• 401(k)
• 100% Employer-Paid medical, dental, vision insurance
• Generous PTO
• Flexible spending account
• Health savings account
• Paid time off