Office Assistant Intern

Hilltop Supply and Hardwood; Dayton (OH); On-site; USD 25,000 - 30,000; Part time

Benefits offered by this job

Paid time off

401(k) plan with company contribution

Overtime eligible

Opportunity for full-time conversion

Job summary

Hilltop Supply and Hardwood LLC is seeking an Office Assistant Intern in Dayton, OH to support daily office operations, customer service, CRM workflows, basic accounting tasks, and warehouse coordination when required.

The role involves assisting with customer communication, invoice processing, payment tracking, CRM updates, and general administrative responsibilities, with potential for full-time conversion after the 90-day review.

Qualifications

• Strong verbal and written communication with customers.
• Basic understanding of CRM workflows and invoicing.
• Proficient with Microsoft Office and data entry.

Responsibilities

• Answer and manage incoming calls professionally.
• Assist customers with inquiries and order updates.
• Support CRM processes and invoice creation.
• Process credit memos and payments.
• Perform basic accounting support and payment tracking.
• Maintain accurate customer, vendor, and transaction records.
• Coordinate with sales and warehouse on orders.
• Assist with warehouse activities as needed.
• Support general office administration and scheduling.
• Ensure smooth coordination among customers, sales, warehouse, and management.
• Assist in receiving BIDFTA customers and checkout experience.
• Support BIDFTA Managers with branch-specific product allocation.

Skills

Communication

Customer Service

CRM Systems

Invoices & Payments

Accounting Concepts

Microsoft Office

Data Entry / Record Keeping

Multitasking

Attention to Detail

Tools

CRM Software

QuickBooks

Excel

Job description

Position: Office Assistant Intern

Location: Dayton Office — 4745 Wadsworth Rd, Dayton, OH 45414

Company: Hilltop Supply and Hardwood LLC

Employment Type: Internship

Start Date: Immediate Hire

Review Period: 90 days, with strong potential for full-time conversion

Office Timings: Monday–Friday: 8:00 AM – 5:00 PM, Saturday: Alternate Saturdays Expected

About The Role

We are looking to hire an Office Assistant Intern to support daily office operations, customer service, CRM workflows, basic accounting tasks, and warehouse coordination when required. This role is ideal for someone who is organized, detail-oriented, professional with customers, and willing to learn multiple areas of business operations.

The selected candidate will assist with customer communication, invoice processing, payment tracking, CRM updates, basic accounting support, and general administrative responsibilities.

Key Responsibilities

• Answer and manage incoming phone calls professionally.
• Assist customers with inquiries, order updates, account questions, and service-related requests.
• Support CRM processes, including customer records, order tracking, invoice creation, credit memos, payment posting, and account updates.
• Create invoices, process credit memos, receive payments, and assist with invoice reconciliation.
• Perform basic accounting support, including payment tracking, invoice follow-up, and record maintenance.
• Maintain accurate customer, vendor, and transaction records.
• Coordinate with sales, warehouse, and operations teams regarding customer orders, product availability, and warehouse updates.
• Assist with warehouse-related activities when needed, including inventory coordination, order support, product checks, and documentation.
• Support general office administration, filing, data entry, scheduling, and internal communication.
• Help ensure smooth coordination between customers, sales, warehouse, and management teams.
• Assist in receiving BIDFTA customers and ensure a smooth, efficient checkout experience.
• Support BIDFTA Managers with branchspecific product allocation as needed.

Required Skills And Qualifications

• Strong verbal and written communication skills.
• Ability to answer phone calls and interact with customers professionally.
• Basic understanding of CRM systems and customer management workflows.
• Familiarity with invoices, payments, credit memos, and basic accounting concepts.
• Strong attention to detail and ability to maintain accurate records.
• Comfortable using Microsoft Office, Excel, email, and business software tools.
• Ability to multitask and manage daily priorities.
• Willingness to assist with warehouse operations when required.
• Reliable, professional, and eager to learn.

Preferred Qualifications

• Prior internship, office, customer service, accounting, or operations experience is preferred but not required.
• Experience with CRM platforms, QuickBooks, invoicing systems, or order management software is a plus.
• Interest in business operations, accounting, supply chain, customer service, or warehouse coordination.

Compensation & Benefits

• Hourly Rate: $20 per hour, subject to workload, performance, and business needs – 40 hours / Week, Eligible for overtime pay.
• Paid Time Off: Twenty (20) hours in total of paid leave/vacation, in addition to company holidays.
• Retirement Plan: 401(k) eligibility with company contribution of up to 2% of annual salary, subject to plan eligibility requirements.
• Growth Opportunity: Eligibility for full-time conversion after the 90-day review period, including salary negotiation and eighty (80) hours in total of paid leave/vacation upon conversion to full-time status.

Hiring Timeline

We are looking to hire immediately.