Office Assistant I - Data Entry & Clerical Support

Stony Brook Medicine; Stony Brook (NY); On-site; USD 34,000 - 46,000; Full time

Job summary

Stony Brook Medicine is seeking an Office Assistant 1 to perform clerical tasks and basic data entry in support of agency programs under the NY HELPS initiative. Responsibilities include answering inquiries, document preparation, mail handling, and record-keeping.

Strong attention to accuracy and adherence to procedures is required. The role involves processing financial records, scanning documents, and assisting in preparing reports while complying with applicable rules and regulations.

Qualifications

• Must have taken and passed the specific job related Civil Service exam.
• This position may be designated 55 b/c and is subject to verification of applicant eligibility.

Responsibilities

• General Office Support: answer inquiries, operate phones/computers, manage records, schedule meetings, process forms.
• Calculations: maintain basic financial/ statistical records, perform numeric transactions, contact internal/external parties as needed.
• Keyboarding and Document Preparation: type and proofread, prepare reports, create data visuals.
• Record-keeping and Filing: maintain files, verify documents, review applications for completeness.
• Mail and Supply: handle mail, maintain listings, process outgoing mail, may deliver mail.
• Data Entry and Verification: enter/retrieve data, verify accuracy, scan documents.
• Inventory: receive/store stock, take periodic counts, manage stockroom.

Job description

Stony Brook Medicine is seeking an Office Assistant 1 to perform clerical tasks and basic data entry in support of agency programs under the NY HELPS initiative. Responsibilities include answering inquiries, document preparation, mail handling, and record-keeping.

Strong attention to accuracy and adherence to procedures is required. The role involves processing financial records, scanning documents, and assisting in preparing reports while complying with applicable rules and regulations.