Office Assistant - Dean's Office of the College of University Libraries & Learning Sciences

University of New Mexico; Albuquerque (NM); On-site; USD 14,000 - 19,000; Part time

Job summary

University of New Mexico is seeking a friendly and dependable Office Assistant for the Dean's Office of the College of University Libraries & Learning Sciences. The role supports daily operations, front desk duties, and a variety of administrative tasks in a collaborative environment.

Ideal candidates are reliable, organized, and able to work independently or as part of a team, with comfort in assisting visitors and coordinating projects. This is a work-study position for enrolled UNM students.

Qualifications

• Reliable, organized and able to work independently or with a team.
• Friendly, professional, and comfortable interacting with visitors, faculty, staff and students.
• Proficient with basic computer programs including Microsoft Office and email.

Responsibilities

• Serve as the first point of contact for inquiries and direct calls.
• Provide front desk coverage and general administrative support.
• Open/close the Dean's office following security protocols.
• Assist with special projects across the Dean's Office area.

Skills

Interpersonal skills

Dependable

Organized

Independent worker

Education

UNM student

Work-Study award

Tools

Microsoft Office

Email (Outlook)

Job description

Requisition ID

req38296

Working Title

Office Assistant - Dean's Office of the College of University Libraries & Learning Sciences

Pay

$12.00 Hourly

Campus

Main - Albuquerque, NM

Department

CULLS (107A)

Employment Type

Student Employment

Student Type

Work-Study

Status

Non-Exempt

Background Check Required

No

For Best Consideration Date

11/3/2026

Position Summary

The College of University Libraries & Learning Sciences (CULLS) is seeking a friendly, dependable, and motivated student to join our Dean's Office team as an Office Assistant. This position is a great opportunity for students looking to gain professional office experience in a welcoming and collaborative environment. The ideal candidate is reliable, organized, comfortable interacting with visitors, and able to work both independently and as part of a team. Student employees will assist with daily office operations, provide front desk coverage, and support a variety of administrative tasks and special projects.

Responsibilities:

• Serve as the first point of contact for inquiries and assistance as well as answering and directing phone calls received within the office.
• Help a diverse community with administrative support in the office.
• Assist in opening and closing Dean's office, ensuring adherence to security protocols and maintaining a welcoming atmosphere.
• Participate in special projects as assigned by others areas within the Deans Office.
• Helps support marketing initiatives such as posting and creating content on social media platforms. Help with distribution of posters across campus, maintaining the digital sign system for the University Libraries, organization of marketing materials, and other similar projects.
• Maintains the Dean's office to ensure the space is cleaned and stocked with necessary supplies.
• Helps with set up for events held within the University Libraries.
• Handle office information and materials with professionalism and discretion.
• Help coordinate and complete individual and group projects as assigned.

Minimum Qualifications

Currently enrolled at UNM for a minimum of 6 credit hours during the normal school year.

Current Work Study award.

Preferred Qualifications

Dependable, punctual, and committed to maintaining a consistent work schedule.

Strong organizational skills and attention to detail.

Friendly, professional, and comfortable communicating with visitors, faculty, staff, and students.

Ability to work independently, manage assigned tasks, and stay productive with minimal supervision.

Willingness to take initiative, learn new skills, and assist with a variety of office responsibilities.

Ability to work collaboratively with others on group projects and shared assignments.

Good time management skills and ability to prioritize tasks.

Comfortable using basic computer programs, including Microsoft Office and email.

Ability to follow instructions, ask questions when needed, and communicate progress on assigned projects.

Prior office or customer service experience is preferred but not required.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisionswithout regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or anyother protected class.