Office Assistant

University of New Mexico; Albuquerque (NM); Hybrid; USD 21,000 - 28,000; Full time

Job summary

University of New Mexico in Albuquerque, NM, invites applications for an Office Assistant in the SR ASSOC DEANS OFFICE (731A). The student position supports basic office tasks, answers phones, greets visitors, and assists with clerical duties in the Health Sciences Center.

Responsibilities include handling mail, data entry, preparing letters, scheduling, ordering supplies, and maintaining files. The role is for a degree-seeking student enrolled at UNM with half-time status; audit hours do not

Qualifications

• Enrolled as a degree-seeking student at UNM.
• Enrolled at least half-time (6 hours) for fall and spring.
• Satisfactory Academic Progress if Work Study.

Responsibilities

• Answers telephones, routes calls, takes messages, and greets visitors; provides general information.
• Opens and routes incoming mail; distributes correspondence to staff/faculty.
• Drafts basic correspondence, data entry, and prints letters or reports.
• Copies materials; operates copy machine and transmits faxes as needed.
• Maintains files, records, and documents; updates as required.
• Schedules appointments and meetings; orders and distributes office supplies.
• Performs miscellaneous duties as assigned.

Skills

Records maintenance

Calendar management

Follow instructions

Word processing

Data entry

Office equipment use

Receptionist skills

Education

High School Diploma or GED

Job description

Student Advanced Level

Requisition ID: req37959

Working Title: Office Assistant

Pay: $17.50 Hourly

Campus: Health Sciences Center (HSC) - Albuquerque, NM

Department: SR ASSOC DEANS OFFICE (731A)

Employment Type: Student Employment

Student Type: Student Employment

Status: Non-Exempt

For Best Consideration Date: 10/9/2026

Position Summary

Summary.
Performs a range of basic office support activities for a unit/department, such as answering phones and directing calls, greeting and directing visitors, answering questions and performing routine clerical, data entry, and/or word processing work as assigned.

Duties and Responsibilities

• Answers telephones, routes calls, takes messages, and provides general information; greets and directs visitors; answers routine inquiries; maintains log of inquiries as required.
• Opens and routes incoming mail; distributes correspondence and other material to department staff/faculty.
• Performs a variety of routine assignments as appropriate to the position; may operate a personal computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; types and mails form letters.
• Copies and/or duplicates materials as requested; may oversee day-to-day operation of copy machine; may prepare and transmit facsimiles for the unit.
• Establishes, maintains, processes, and/or updates files, records, and/or other documents.
• May perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position.
• May schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position.
• May order, stock, and distribute office supplies.
• May run various routine errands, as required, for the unit/department.
• Performs miscellaneous job-related duties as assigned.

Minimum Qualifications

Enrolled in a degree seeking program at UNM, Enrolled at least half-time (6 hours) at UNM for fall and spring semesters (Audit hours do not count), and if Work Study, you must meet Satisfactory Academic Progress.

Preferred Qualifications

Knowledge, Skills and Abilities Required

• Records maintenance skills.
• Ability to maintain calendars and schedule appointments.
• Ability to understand and follow specific instructions and procedures.
• Ability to prepare and print routine correspondence, labels, and/or other basic written material.
• Word processing and/or data entry skills.
• Skill in the use of operating basic office equipment.
• Receptionist skills.

Minimum Job Requirements

• High School Diploma or GED; no previous experience required.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Equal Opportunity Statement

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.