Office Assistant- Columbia, MO

Catholic-Diocese-of-Jefferson-City; Columbia Township (MO); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Vacation/sick leave

Holiday pay

No nights/weekends

Job summary

Catholic Diocese of Jefferson City is seeking a full-time Office Assistant to support parish operations and behind-the-scenes administration. The role emphasizes data management, online forms, policy maintenance, and onboarding for staff and interns.

The ideal candidate has strong organizational skills, technological aptitude, and may have HR experience. Typical schedule is M-F 8am-4:30pm with full benefits offered.

Qualifications

• Minimum education requirement: high school diploma equivalency.
• Strong organizational ability and self-discipline.
• Ability to learn and manage the parish database.
• Human Resources experience is desirable.

Responsibilities

• Data management using Breeze data system.
• Build online forms, analyze data, and maintain spreadsheets.
• Write, update, and maintain parish policies (facilities, data retention, HR practices).
• Coordinate onboarding for new staff or interns.
• Maintain administrative order and standardization for the team.
• Manage Parking Lot permit sales and Football Tailgate Parking.
• Coordinate VIRTUS for the Parish.
• Maintain sacramental records.

Skills

Data management

Organizational skills

Self-starter

Technology proficiency

HR experience desirable

Education

High school diploma equivalency

Tools

Breeze

Ministry Scheduler Pro (MSP)

Google Calendar

Google Forms

Job description

Description

St. John Henry Newman Parish is seeking a full-time Office Assistant. The ideal candidate will have strong organizational ability, self-discipline and be a self-starter. They should have a strong grasp of technology, including the ability to learn and manage the parish database. Human Resources experience is desirable. Compensation will be commensurate with experience and education and includes full benefits. Minimum education requirement: high school diploma equivalency.

Job Description

Works with data management, coordination of policies for facilities, data retention, and basic personnel practices. Will be a resource for other Parish Staff. Whereas the Receptionist is the welcoming face of the Parish, the Office Assistant coordinates and facilitates much of the behind the scenes administration on behalf of other ministerial positions.

Duties include:

1. 1. “Breeze” Data Management
2. 2. Building and assisting with online forms, data analysis and interpretation, and spreadsheets
3. 3. Writing, updating, and maintenance of Parish policies (about facilities, data retention, basic personnel practices, etc.)
4. 4. Oversee general onboarding/orientation process for new staff or interns (supplemented by departmental processes)
5. 5. Maintain administrative order, standardization, and process in front of the team, and taking on the projects/details to do this.
6. 6. Manage Parking Lot permit sales
7. 7. Manage Football Tailgate Parking
8. 8. Coordinate VIRTUS for the Parish
9. 9. Maintenance of sacramental records
10. 10. Coordinate the Genius of the Body quarterly series of talks
11. 11. Assist with ordering/purchasing for building needs (i.e. from various building committees)
12. 12. Maintain and monitor the Parish offertory envelope system
13. 13. Oversee the Maintenance of MSP (Ministry Scheduler Pro for scheduling liturgical ministers)
14. 14. Help with event planning (e.g., Mardi Gras)
15. 15. Assist with “Newman” Merchandise for Staff and students
16. 16. Coordinate Priest/Religious Visits
17. 17. Do scheduling for Bible Study events in the Google Calendar

• Benefits include: health insurance, matching retirement, vacation/sick leave, holiday pay, no nights/weekends.

Typical schedule is M-F 8am-4:30pm with a half hour lunch break.