Office Assistant- Columbia, MO

Catholic Diocese of Jefferson City; Vermillion (SD); Presencial; USD 33 000 - 42 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health insurance

Matching retirement

Vacation/Sick leave

Holiday pay

No nights/weekends

Resumo da oferta

St. John Henry Newman Parish in Vermillion, SD is seeking a full-time Office Assistant to support data management, policy coordination, and parish operations.

The role acts as a resource for other staff and helps keep behind-the-scenes administration running smoothly. Qualifications include strong organizational skills, self-discipline, and the ability to learn parish software such as Breeze and MSP, with HR experience considered a plus.

Qualificações

• Strong organizational skills and self-motivation.
• Ability to learn and manage parish database and software.
• HR experience is desirable.

Responsabilidades

• Manage Breeze data management.
• Build and manage online forms, data analysis and spreadsheets.
• Write, update, and maintain parish policies (facilities, data retention, personnel).
• Oversee onboarding for new staff/interns.
• Maintain MSP for scheduling liturgical ministers.
• Assist with event planning (e.g., Mardi Gras).
• Coordinate the offertory envelope system.
• Coordinate priest/religious visits.

Conhecimentos

Data management

Organizational skills

Self-motivated

Parish database management

Formação académica

High school diploma equivalency

Ferramentas

Breeze data management

MSP scheduling

Google Calendar

Descrição da oferta de emprego

Description

St. John Henry Newman Parish is seeking a full-time Office Assistant. The ideal candidate will have strong organizational ability, self-discipline and be a self-starter. They should have a strong grasp of technology, including the ability to learn and manage the parish database. Human Resources experience is desirable. Compensation will be commensurate with experience and education and includes full benefits. Minimum education requirement: high school diploma equivalency.

Job Description

Works with data management, coordination of policies for facilities, data retention, and basic personnel practices. Will be a resource for other Parish Staff. Whereas the Receptionist is the welcoming face of the Parish, the Office Assistant coordinates and facilitates much of the behind the scenes administration on behalf of other ministerial positions.

Duties include:

• 1. “Breeze” Data Management
• 2. Building and assisting with online forms, data analysis and interpretation, and spreadsheets
• 3. Writing, updating, and maintenance of Parish policies (about facilities, data retention, basic personnel practices, etc.)
• 4. Oversee general onboarding/orientation process for new staff or interns (supplemented by departmental processes)
• 5. Maintain administrative order, standardization, and process in front of the team, and taking on the projects/details to do this.
• 6. Manage Parking Lot permit sales
• 7. Manage Football Tailgate Parking
• 8. Coordinate VIRTUS for the Parish
• 9. Maintenance of sacramental records
• 10. Coordinate the Genius of the Body quarterly series of talks
• 11. Assist with ordering/purchasing for building needs (i.e. from various building committees)
• 12. Maintain and monitor the Parish offertory envelope system
• 13. Oversee the Maintenance of MSP (Ministry Scheduler Pro for scheduling liturgical ministers)
• 14. Help with event planning (e.g., Mardi Gras)
• 15. Assist with “Newman” Merchandise for Staff and students
• 16. Coordinate Priest/Religious Visits
• 17. Do scheduling for Bible Study events in the Google Calendar

Benefits include: health insurance, matching retirement, vacation/sick leave, holiday pay, no nights/weekends.

Typical schedule is M-F 8am-4:30pm with a half hour lunch break.