Administrative Assistant for Parish (NE)

Saint Mark-Fallston Roman Catholic Congr; Fallston (MD); On-site; USD 30,000 - 33,000; Full time

Job summary

St. Mark Roman Catholic Church in Fallston, MD, is seeking an Administrative Assistant to handle day-to-day parish tasks, support the pastor and staff, and maintain accurate records.

The role requires liturgy coordination, scheduling, mailings, bulletin production, visitor greetings, and careful data entry in Ministry Platform, with a 9 AM–5 PM, Monday–Thursday schedule.

Qualifications

• Must be a practicing Catholic and aligned with church mission.
• Proficiency in Microsoft Office and database management.
• Experience in an administrative role.
• Strong written and verbal communication and organizational skills.
• Ability to handle sensitive information with discretion.
• Minimum of 5 years of administrative experience.

Responsibilities

• Prepare liturgy materials and coordinate announcements, calendars, and ministers.
• Assist the pastor with clergy scheduling and correspondence.
• Prepare Mass cards and enter information into Mass Intention calendar.
• Assist the Director of Evangelization and Youth Ministry as needed.
• Manage parish office operations: greeting visitors, mail, supplies, and weekly bulletin.
• Update parish records and post donations in Ministry Platform.

Skills

Interpersonal skills

Written & verbal communication

Organizational skills

Multitasking

Detail-oriented

Problem-solving

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

Microsoft Office Suite

Database management software

Job description

Administrative Assistant for Parish (NE)

Job Category: Administrative/Clerical

Requisition Number: ADMIN002690

• Full-Time
• On-site

Locations

Showing 1 location

Fallston, MD 21047, USA

Description

St. Mark Roman Catholic Church, located in Fallston, MD, seeks candidates for an Administrative Assistant whose strength lies in managing the day-to-day administrative tasks with detail, discretion and efficiency, supporting the staff and pastor of St. Mark. The applicant must be a practicing Catholic, have strong interpersonal skills, and a desire to serve. The applicant must have proficiency in Microsoft Office and have experience with database management and record-keeping. The administrative assistant is the first point of contact for the members of the parish and visitors. The position is 9AM to 5PM, Monday through Thursday. Applicants must submit a resume and a cover letter.

Essential Functions

Assist the pastor with Liturgy and Worship:

• Ensures that everything is prepared for the celebration of the liturgy including intercessions, announcements, calendars, programs, scheduling liturgical ministers and sacristans, etc.
• Assist the pastor in preparing and coordinating the clergy schedule.
• Prepare Mass Cards and enter information into Mass Intention calendar.
• Assists the pastor with letters and correspondence.

Assist the Director of Evangelization:

• Ensures that everything is prepared for faith formation programs for children and adults.
• Ensures that all Sacramental paperwork is in order.

Assist the Director of Youth Ministry and Director of Outreach to ensure smooth operations of their programs

Assist with Parish Operations:

• Ensures the smooth running of the Parish Office including directing calls, greeting visitors, receiving and distributing mail and deliveries, preparing mailings, ordering supplies, producing the weekly bulletin, sending thank you and acknowledgement letters, etc.
• Inputs, updates, and maintains the parish records, and posts donations, in Ministry Platform (the archdiocese database software).

Position Qualifications

• Practicing Catholic with commitment to the mission and values of the church, to include living a lifestyle consistent with Catholic teaching and attending mass and receiving the sacraments.
• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Previous experience in an administrative role.
• Strong people, written and verbal communication skills.
• Excellent organizational and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with database management and record-keeping.
• Ability to handle sensitive information with discretion.
• Strong interpersonal skills and the ability to work well with a diverse group of people.
• Detail-oriented and able to work independently.
• Familiarity with church operations and culture is a plus.
• Ability to manage time effectively and prioritize tasks.
• Strong problem-solving skills.
• Minimum of 5 years’ experience as administrative assistant or similar position.

Pay Range: $21.63 - $24.00, Hourly

We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave. Please click on the link below for more detailed information:

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.