Office Assistant- Columbia, MO

St John Henry Newman Parish; Columbia Township (MO); On-site; USD 32,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Retirement match

Paid time off

Holiday pay

Job summary

St. John Henry Newman Parish is seeking a full-time Office Assistant to handle data management, policy coordination for facilities, and basic personnel practices. The role supports other parish staff and manages the parish database with a strong emphasis on organization and reliability.

Typical duties include onboarding new staff, maintaining records, coordinating events, and supporting procurement for building needs. The position offers full benefits and a daytime Monday–Friday schedule.

Qualifications

• Strong organizational abilities and self-discipline.
• Self-starter with ability to learn parish database systems.
• Desirable HR experience and tech proficiency.

Responsibilities

• Data management, policy coordination for facilities and data retention.
• Support parish staff with behind-the-scenes administration.
• Oversee onboarding for new staff or interns.
• Maintain MSP scheduling and parish records.
• Assist with ordering/building needs and event planning.

Skills

Organizational skills

Self-starter

Technology literacy

HR experience desirable

Education

High school diploma equivalency

Tools

Breeze data system

Google Calendar

MS Office

Job description

Description

St. John Henry Newman Parish is seeking a full-time Office Assistant. The ideal candidate will have strong organizational ability, self-discipline and be a self-starter. They should have a strong grasp of technology, including the ability to learn and manage the parish database. Human Resources experience is desirable. Compensation will be commensurate with experience and education and includes full benefits. Minimum education requirement: high school diploma equivalency.

Job Description

Works with data management, coordination of policies for facilities, data retention, and basic personnel practices. Will be a resource for other Parish Staff. Whereas the Receptionist is the welcoming face of the Parish, the Office Assistant coordinates and facilitates much of the behind the scenes administration on behalf of other ministerial positions.

Duties include:

• 1. “Breeze” Data Management
• 2. Building and assisting with online forms, data analysis and interpretation, and spreadsheets
• 3. Writing, updating, and maintenance of Parish policies (about facilities, data retention, basic personnel practices, etc.)
• 4. Oversee general onboarding/orientation process for new staff or interns (supplemented by departmental processes)
• 5. Maintain administrative order, standardization, and process in front of the team, and taking on the projects/details to do this.
• 6. Manage Parking Lot permit sales
• 7. Manage Football Tailgate Parking
• 8. Coordinate VIRTUS for the Parish
• 9. Maintenance of sacramental records
• 10. Coordinate the Genius of the Body quarterly series of talks
• 11. Assist with ordering/purchasing for building needs (i.e. from various building committees)
• 12. Maintain and monitor the Parish offertory envelope system
• 13. Oversee the Maintenance of MSP (Ministry Scheduler Pro for scheduling liturgical ministers)
• 14. Help with event planning (e.g., Mardi Gras)
• 15. Assist with “Newman” Merchandise for Staff and students
• 16. Coordinate Priest/Religious Visits
• 17. Do scheduling for Bible Study events in the Google Calendar

Benefits include: health insurance, matching retirement, vacation/sick leave, holiday pay, no nights/weekends.

Typical schedule is M-F 8am-4:30pm with a half hour lunch break.