Office Assistant - (497167 )

University of Houston; Houston (TX); On-site; USD 30,000 - 40,000; Full time

Job summary

The University of Houston is seeking a detail-oriented Clerical Assistant to provide essential office support in the Central Facility Services department in Houston, TX. You will handle word processing, filing, and preparation of department expenditure documents, while ensuring accuracy and timely processing of routine tasks.

Qualifications include a High School Diploma or GED and at least one year of relevant experience; a criminal history check is required. Equal opportunity employer.

Qualifications

• Basic grammar, spelling, punctuation and simple math (percentages, ratios).
• At least 1 year of directly job-related experience.

Responsibilities

• Prepare financial/expenditure documents and keep files updated.
• Order and inventory office supplies.
• Type forms and correspondence from rough notes.
• Sort and distribute incoming mail and route to staff.
• Assist in calculating balances of departmental budget accounts.
• Operate the fax machine and copier.
• Input data into a centralized computer terminal.
• Maintain departmental files and records.
• Perform other job-related duties as assigned.

Skills

Clerical support

Typing

Data entry

Budget awareness

Education

High School Diploma or GED

Job description

Department: Central FacilityServices Salary: Commensurate withExperience/Education

Description:

Provides clerical office support to office staff by performingdiverse duties such as word processing, typing, filing andpreparing department expenditure documents. May check and guidework of lower-level office personnel. Performs a variety of officeduties, which typically include one or more of the following:

• 1. Preparing financial/expenditure documents for the department,maintaining financial/expenditure files, and following up on vendorinquiries.
• 2. Ordering supplies, maintaining supplies and periodicallytaking inventory.
• 3. Typing a variety of forms and correspondence from rough notesand drafts.
• 4. Sorting and distributing incoming mail, receiving maildeliveries and routing it to appropriate faculty and staff.
• 5. Assisting in calculating balances of departmental budgetaccounts.
• 6. Operating the fax machine and copier.
• 7. Inputting data into a centralized computer terminal.
• 8. Maintaining departmental files to ensure that all records areupdated and modified as necessary.
• 9. Performs other job-related duties as assigned.

High School Diploma or GED Required

MQ: Requires a basic knowledge of grammar, spelling, punctuationand simple mathematical functions like percentages, ratios, etc. asmight normally be acquired through attainment of a high schooldiploma or GED. Education verification will be conducted uponacceptance of an employment offer.

Requires a minimum of one (1) year of directly job-relatedexperience.

All positions at the University of Houston-System are securitysensitive and will require a criminal history check.

The University of Houston System and its universities are EqualOpportunity Institutions. Everyone is encouraged to apply.