Office Assistant - (497113 )

University of Houston; Houston (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

The University of Houston Local Maintenance Services is seeking an entry- to mid-level clerical office assistant to provide a range of administrative support tasks. The role involves typing, filing, data entry, and helping prepare department expenditure documents.

Requirements include a High School Diploma or GED and at least one year of directly related experience. All positions are security sensitive and will require a criminal history check. Equal opportunity employment is guaranteed.

Qualifications

• Requires basic grammar, spelling, punctuation and simple math (percentages, ratios).
• Education verification conducted after offer.

Responsibilities

• Prepare financial/expenditure documents for the department.
• Order supplies and maintain inventory.
• Type forms and correspondence from rough notes.
• Sort and distribute mail; handle mail deliveries.
• Assist in calculating departmental budget balances.
• Operate fax and copier; input data into central system.
• Maintain departmental files and update records.
• Perform other job-related duties as assigned.

Skills

Typing

Filing

Data entry

Documentation

Education

High School Diploma or GED

Tools

Office Suite

Job description

Department: Local MaintenanceServices Salary: Commensurate withExperience/Education

Description:

Provides clerical office support to office staff by performingdiverse duties such as word processing, typing, filing andpreparing department expenditure documents. May check and guidework of lower-level office personnel. Performs a variety of officeduties, which typically include one or more of the following:

1. Preparing financial/expenditure documents for the department,maintaining financial/expenditure files, and following up on vendorinquiries.
2. Ordering supplies, maintaining supplies and periodicallytaking inventory.
3. Typing a variety of forms and correspondence from rough notesand drafts.
4. Sorting and distributing incoming mail, receiving maildeliveries and routing it to appropriate faculty and staff.
5. Assisting in calculating balances of departmental budgetaccounts.
6. Operating the fax machine and copier.
7. Inputting data into a centralized computer terminal.
8. Maintaining departmental files to ensure that all records areupdated and modified as necessary.
9. Performs other job-related duties as assigned.

High School Diploma or GED Required

MQ: Requires a basic knowledge of grammar, spelling, punctuationand simple mathematical functions like percentages, ratios, etc. asmight normally be acquired through attainment of a high schooldiploma or GED. Education verification will be conducted uponacceptance of an employment offer.

Requires a minimum of one (1) year of directly job-relatedexperience.

All positions at the University of Houston-System are securitysensitive and will require a criminal history check.

The University of Houston System and its universities are EqualOpportunity Institutions. Everyone is encouraged to apply.