Office Assistant

University of Houston; Houston (TX); On-site; USD 32,000 - 52,000; Full time

Job summary

University of Houston seeks a clerical office support role in Central Facility Services. The position performs diverse clerical tasks including word processing, filing, and preparing department expenditure documents.

You may also check work, assist in budget balances, and handle mail routing and inventory tasks. Minimum requirements include basic grammar/spelling and simple math, with at least one year of related experience.

Qualifications

• Requires a high school diploma or GED and basic math/grammar skills.
• At least 1 year of directly job-related experience.
• Ability to perform clerical duties including word processing, filing and data entry.

Responsibilities

• Prepare financial/expenditure documents and maintain related files.
• Order and inventory supplies; respond to vendor inquiries.
• Type forms and correspondence from notes; distribute mail.
• Assist in budget balance calculations and maintain records.
• Operate fax and copier; input data into a central terminal.
• Maintain department files and update records as needed.
• Perform other related duties as assigned.

Skills

clerical skills

data entry

problem solving

attention to detail

Education

High school diploma or GED

Tools

Fax machine

Copier

Centralized computer terminal

Job description

Department:Central Facility Services Salary:Commensurate with Experience/Education

Description

Provides clerical office support to office staff by performing diverse duties such as word processing, typing, filing and preparing department expenditure documents. May check and guide work of lower-level office personnel. Performs a variety of office duties, which typically include one or more of the following:

• 1. Preparing financial/expenditure documents for the department, maintaining financial/expenditure files, and following up on vendor inquiries.
• 2. Ordering supplies, maintaining supplies and periodically taking inventory.
• 3. Typing a variety of forms and correspondence from rough notes and drafts.
• 4. Sorting and distributing incoming mail, receiving mail deliveries and routing it to appropriate faculty and staff.
• 5. Assisting in calculating balances of departmental budget accounts.
• 6. Operating the fax machine and copier.
• 7. Inputting data into a centralized computer terminal.
• 8. Maintaining departmental files to ensure that all records are updated and modified as necessary.
• 9. Performs other job-related duties as assigned.

MQ: "Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of one (1) year of directly job-related experience. "

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.