Office Assistant 26-41

Illinois Attorney General; Chicago (IL); On-site; USD 19,000 - 25,000; Full time

Job summary

Illinois Attorney General is seeking a clerical assistant to support daily office operations. The role involves handling mail, answering calls, filing, and transferring data to docketing systems, while coordinating with courts and agencies. Strong typing, accuracy, and communication are essential.

Responsibilities include preparing case folders, organizing storage, and ensuring proper document disposition per schedules and legal requirements. In-office attendance is required.

Qualifications

• 4 years of high school / GED or equivalent with 2+ years clerical experience.
• Incidental typing with a focus on accuracy and consistency.
• Ability to transfer and code data from diverse sources accurately.
• Familiarity with a variety of office machines.
• Physical ability to lift files and boxes up to 15 pounds.
• Attendance is essential; ability to work well with others.
• Good oral and written communication skills.

Responsibilities

• Maintains and distributes office supplies and answers telephone; handles duplication requests.
• Receives in-coming correspondence; stamps, sorts, files, distributes, and mails.
• Delivers and retrieves information to/from courts, agencies, vendors, and outside contacts.
• Maintains historical information by transferring data to docketing systems.
• Prepares folders and labels for new cases and assigns space for files.
• Disposes of information per retirement schedules and legal disposition rules.
• Performs other related duties within scope as assigned.

Skills

Typing accuracy

Data entry

Filing

Oral and written communication

Office equipment handling

Education

High school diploma or GED

Job description

Summary of Duties and Responsibilities

Maintains and distributes office supplies; answers telephone and completes duplication requests. Receives in-coming correspondence; opens, time or date stamps, sorts, files, distributes, picks up mail. Delivers and retrieves information to/from courts, agencies, vendors, and other outside contacts. Maintains historical information by transferring data from correspondence, documents, memorandums, etc. to a manual or automated docketing system. Prepares folders and labels for new cases or files and determines appropriate space allotment for files or cases. Disposes of information by reviewing document retirement schedules; identifying an aging schedule for files or cases; and reviewing legal requirements for disposition. Performs other related duties as required or assigned that are reasonably within the scope defined above.

Qualifications

Requires completion of 4 years of high school, GED or equivalent and two (2) years of responsible clerical experience including minimal familiarity with computers. Requires incidental typing, with a focus on accuracy and consistency. Requires ability to transfer and code data from a variety of sources with accuracy and consistency. Requires familiarity with a variety of office machines. Physical ability to lift files and boxes of up to 15 pounds. Attendance is an essential function of this position and the ability to maintain satisfactory working relationships with other employees and the general public required. Requires good oral and written communication skills.

Supplemental Information

Position requires in office attendance.