0000003457.Legal Secretary.District Attorney 'S Office

Dallas County, Texas; Dallas (TX); On-site; USD 35,000 - 52,000; Full time

Job summary

Dallas County, Texas seeks a detail-oriented secretary to provide routine secretarial support for a unit of attorneys. Responsibilities include creating forms for repeated documents, screening calls, organizing files and calendars, and drafting routine correspondence using standardized formats.

You will work with minimal supervision, relying on experience to plan and complete tasks, and assist with general clerical duties as needed while maintaining confidentiality.

Qualifications

• Graduation from an accredited high school/GED.
• Three (3) years of work related experience or 45 hours of college credit or a combination of the two.
• Ability to type 50 wpm, with proficiency in using word processing, spreadsheet and database software.
• Testing may include 10-key, Coding, Data entry, Filing, Grammar, Math, MS Excel, MS Word, Proof Reading, Spelling, Sorting, Timed Typing (3 minute).
• Ability to understand and follow written and verbal instructions, organize and process work and maintain confidentiality.

Responsibilities

• Assists attorneys by making follow-up calls on their cases, retrieving documentation and evidence and drafting legal correspondence and documents utilizing standardized formats.
• Greets, screens and routes visitors and incoming calls, takes messages and/or answers routine inquiries.
• Enters and maintains case and statistical data and generates related reports.
• Maintains filing system, including receiving, filing, sorting, verifying and routing a variety of legal documents.
• Assists attorneys with tasks such as making copies, delivering correspondence, filing papers with the courts and maintaining office supplies.
• Provides limited assistance to attorneys regarding computer and/or software related issues.

Skills

Typing 50 wpm

Data entry

MS Excel

MS Word

Education

High school diploma or GED

3 years related experience or 45 college credits

Tools

MS Excel

MS Word

10-key

Database software

Job description

Description

Provides routine secretarial support for a unit of attorneys to ensure completion of their work in an efficient and conscientious manner. Utilizes computer knowledge to create forms for documents that are used repeatedly, screens telephone calls, compiles routine data in established formats, organizes and maintains all files and calendars. Works with minimal supervision and relies on experience and judgment to plan and accomplish assigned tasks.

Responsibilities

1. Assists attorneys by making follow-up calls on their cases, retrieving documentation and evidence and drafting legal correspondence and documents utilizing standardized formats.
2. Serves as a liaison for the department: greets, screens and routes visitors and incoming calls, takes messages and/or answers routine inquiries.
3. Enters and maintains case and statistical data and generates related reports.
4. Maintains filing system, including receiving, filing, sorting, verifying and routing a variety of legal documents.
5. Assists attorneys with tasks such as making copies, delivering correspondence, filing papers with the courts and maintaining office supplies.
6. Provides limited assistance to attorneys regarding computer and/or software related issues.
7. Performs other duties as assigned.

Qualifications

Education, Experience and Training: Graduation from an accredited high school/GED program. Three (3) years of work related experience or 45 hours of college credit or a combination of the two.

Special Requirements/Knowledge, Skills & Abilities: Ability to type 50 wpm, with proficiency in using word processing, spreadsheet and database software. Candidates for all clerical, administrative and/or secretarial positions will be required to take and pass at least one skill(s) test(s) which will be determined by the Elected Official or Department Head based on the position and the operational needs of the department. Testing may include one or more of the following: 10-key, Coding, Data entry, Filing, Grammar, Math, MS Excel, MS Word, Proof Reading, Spelling, Sorting, Timed Typing (3 minute). Ability to understand and follow written and verbal instructions, organize and process work and establish and maintain effective working relationships with other County employees and the general public while maintaining confidentiality.

Physical/Environmental Requirements: May require prolonged sitting, standing and ability to lift and carry up to 25 lbs., unassisted.