Administrative Clerk 26-35

Illinois Attorney General; Springfield (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

The Illinois Attorney General is seeking a skilled administrative professional to perform high-level clerical duties within an administrative program nature. You will ensure data accuracy by reviewing, correcting, and amending information prior to processing and exercise independent judgment in case openings, closures, and docketing.

You will draft complex correspondence, review documentation, and develop or alter procedures to meet expectations, while maintaining historical data and producing

Qualifications

• Requires an Associate’s Degree in management, business or public administration or related discipline and 2 years of professional administrative clerical experience.
• Requires the analytical ability to interpret rules and regulations related to the legal substance of the unit.
• Requires the ability to exercise independent judgment consistent with policies and procedures.

Responsibilities

• Review, correct, and amend information prior to processing to ensure data accuracy.
• Authorize case closures, openings, entries, or docketing with independent judgment.
• Prepare unique or complex correspondence and review documentation to draft appropriate responses.
• Develop or alter processes and procedures to meet expectations and notify supervisor of needed resources.
• Maintain historical information by docketing data in manual or computerized systems.
• Prepare specialized reports or memorandums from raw data and verify issues by reviewing support information.

Skills

Independent judgment

Data review

Documentation drafting

Process improvement

Education

Associate’s degree in management or related field

Tools

Docketing system

Job description

Summary of Duties and Responsibilities

Performs a variety of specialized technical and high--level clerical duties of an administrative program nature. Ensures the accuracy of data and case information by reviewing, correcting, and amending information prior to processing. Exercises independent judgement in the authorization of case closures, openings, entry, or docketing. Provides information by preparing unique or complex correspondence, by reviewing documentation and drafting appropriate responses. Resolves workflow problems by developing or altering processes and procedures to meet expectations, notifying supervisor for needed resources and required changes. Maintains historical information by docketing data in a manual or computerized docketing system. Provides information by preparing specialized or technical reports and or memorandums from raw data. Verifies issues or concerns by reviewing or soliciting support information or data from appropriate outside entities. Contributes to the team effort by accomplishing related results in a cooperative and collaborative manner.

Qualifications

Requires knowledge, skill and mental development equivalent to completion of an Associate’s Degree in management, business or public administration, administrative services or a related discipline and 2 years of professional administrative clerical experience, or completion of a clerical training program and 3 years of related experience. Requires the analytical ability to interpret rules and regulations associated with the legal substance of assigned unit. Requires the ability to exercise independent judgement consistent with the policies and procedures of the Office. Attendance is an essential function of this position. Ability to maintain satisfactory working relationships with other employees and the general public required. May require physical ability to file and duplicate information which includes bending, stretching, stooping, and lifting of up to 15 pounds.