Office Assistant 23-101

Illinois Attorney General (IL); Chicago (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

Illinois Attorney General (IL) is seeking a clerk to maintain and distribute office supplies, answer phones, and process duplication requests in a busy office. The role involves handling correspondence, stamping and filing, and coordinating with courts, agencies, vendors and other contacts.

The position requires 4 years of high school or equivalent, basic computer familiarity, accurate data transfer, and strong oral and written communication.

Qualifications

• Requires 4 years of high school, GED or equivalent.
• Includes minimal familiarity with computers.
• Good oral and written communication skills.

Responsibilities

• Maintains and distributes office supplies; answers telephones and completes duplication requests.
• Receives in-coming correspondence; opens, time or date stamps, sorts, files, distributes, picks up mail.
• Delivers and retrieves information to/from courts, agencies, vendors, and other outside contacts.
• Transfers data from correspondence, documents, memorandums, etc. to docketing systems.
• Prepares folders and labels for new cases or files and organizes space for files or cases.

Skills

Data entry accuracy

Communication skills

Basic computer literacy

Education

High school diploma

Tools

Office machines

Job description

Maintains and distributes office supplies; answers telephones and completes duplication requests. Receives in-coming correspondence; opens, time or date stamps, sorts, files, distributes, picks up mail. Delivers and retrieves information to/from courts, agencies, vendors, and other outside contacts. Maintains historical information by transferring data from correspondence, documents, memorandums, etc. to a manual or automated docketing system. Prepares folders and labels for new cases or files and determines appropriate space allotment for files or cases. Disposes of information by reviewing document retirement schedules; identifying an aging schedule for files or cases; and reviewing legal requirements for disposition. Performs other related duties as required or assigned that are reasonably within the scope defined above.

Requires completion of 4 years of high school, GED or equivalent and two (2) years of responsible clerical experience including minimal familiarity with computers. Requires incidental typing, with a focus on accuracy and consistency. Requires ability to transfer and code data from a variety of sources with accuracy and consistency. Requires familiarity with a variety of office machines. Physical ability to lift files and boxes of up to 15 pounds. Attendance is an essential function of this position and the ability to maintain satisfactory working relationships with other employees and the general public required. Requires good oral and written communication skills.

Position requires in office attendance