Office Assistant, Accounting, Springfield, #26-34

Illinois Attorney General (IL); Springfield (IL); On-site; USD 21,000 - 29,000; Full time

Job summary

Illinois Attorney General (IL) seeks a clerical assistant to maintain supplies, handle correspondence, and support court and agency communications. The role involves filing, docketing data transfer, and preparing case folders with attention to accuracy and timeliness.

The position requires a high school diploma or GED, two years of clerical experience, basic computer skills, and the ability to lift up to 15 pounds. In-person attendance is essential.

Qualifications

• High school diploma or GED required, plus two years of clerical experience.
• Basic computer familiarity and accurate typing.
• Ability to transfer and code data from various sources accurately.
• Experience with office machines.
• Physical ability to lift up to 15 pounds.
• Strong oral and written communication skills.
• Attendance required; in-office presence.

Responsibilities

• Maintain and distribute office supplies.
• Answer telephone and process duplication requests.
• Receive incoming correspondence, stamp, file, and distribute.
• Deliver and retrieve information to/from courts, agencies, vendors, and outside contacts.
• Maintain historical information by transferring data to docketing system.
• Prepare folders and labels for new files and determine space for files.
• Dispose of information per disposition schedules and legal requirements.
• Perform other related duties as assigned.

Skills

Typing accuracy

Data entry

Oral communication

Written communication

Filing

Education

High school diploma or GED

Tools

Office machines

Job description

Maintains and distributes office supplies; answers telephone and completes duplication requests. Receives in-coming correspondence; opens, time or date stamps, sorts, files, distributes, picks up mail. Delivers and retrieves information to/from courts, agencies, vendors, and other outside contacts. Maintains historical information by transferring data from correspondence, documents, memorandums, etc. to a manual or automated docketing system. Prepares folders and labels for new cases or files and determines appropriate space allotment for files or cases. Disposes of information by reviewing document retirement schedules; identifying an aging schedule for files or cases; and reviewing legal requirements for disposition. Performs other related duties as required or assigned that are reasonably within the scope defined above.

Requires completion of 4 years of high school, GED or equivalent and two (2) years of responsible clerical experience including minimal familiarity with computers. Requires incidental typing, with a focus on accuracy and consistency. Requires ability to transfer and code data from a variety of sources with accuracy and consistency. Requires familiarity with a variety of office machines. Physical ability to lift files and boxes of up to 15 pounds. Attendance is an essential function of this position and the ability to maintain satisfactory working relationships with other employees and the general public required. Requires good oral and written communication skills.

Position required in office attendance.