Office Assistant, Accounting, Springfield, #26-34

Illinois Attorney General; Springfield (IL); On-site; USD 32,000 - 42,000; Full time

Job summary

Illinois Attorney General in Springfield is seeking a clerical professional to support office operations. Responsibilities include answering phones, distributing mail, filing, docketing, and preparing case folders, with attention to accuracy and timeliness.

The role requires a high school diploma or GED, two years of clerical experience, basic computer skills, and familiarity with office machines. Attendance and professional communication are essential.

Qualifications

• Requires high school diploma or GED and 2 years of clerical experience.
• Typing with emphasis on accuracy.
• Ability to transfer and code data accurately.
• Familiarity with office machines.
• Physical ability to lift files up to 15 pounds.
• Excellent oral and written communication skills.

Responsibilities

• Answer phones and route calls.
• Sort, file, distribute mail and correspondence.
• Open, stamp, and docket incoming documents.
• Prepare case folders and label files.
• Maintain historical information in docketing systems.
• Perform other duties within scope as assigned.

Skills

Typing accuracy

Oral and written communication

Data transfer and coding

Education

High school diploma or GED

Tools

Office machines

Job description

Summary of Duties and Responsibilities

Maintains and distributes office supplies; answers telephone and completes duplication requests. Receives in-coming correspondence; opens, time or date stamps, sorts, files, distributes, picks up mail. Delivers and retrieves information to/from courts, agencies, vendors, and other outside contacts. Maintains historical information by transferring data from correspondence, documents, memorandums, etc. to a manual or automated docketing system. Prepares folders and labels for new cases or files and determines appropriate space allotment for files or cases. Disposes of information by reviewing document retirement schedules; identifying an aging schedule for files or cases; and reviewing legal requirements for disposition. Performs other related duties as required or assigned that are reasonably within the scope defined above.

Qualifications

Requires completion of 4 years of high school, GED or equivalent and two (2) years of responsible clerical experience including minimal familiarity with computers. Requires incidental typing, with a focus on accuracy and consistency. Requires ability to transfer and code data from a variety of sources with accuracy and consistency. Requires familiarity with a variety of office machines. Physical ability to lift files and boxes of up to 15 pounds. Attendance is an essential function of this position and the ability to maintain satisfactory working relationships with other employees and the general public required. Requires good oral and written communication skills.

Supplemental Information

Position requires in office attendance.