Office Assistant 26-32

Office of the Illinois Attorney General; Chicago (IL); On-site; USD 32,000 - 42,000; Full time

Job summary

Office of the Illinois Attorney General is seeking a clerical assistant to maintain and distribute office supplies, answer phones, and manage incoming correspondence. The role includes stamping, filing, and routing mail, plus transferring information to docketing systems and preparing case folders.

This on-site position requires basic computer familiarity, accurate typing, and reliable attendance. Responsibilities also include handling confidential materials, coordinating with courts, agencies,

Qualifications

• Requires completion of 4 years of high school, GED or equivalent.
• Two years of responsible clerical experience including minimal familiarity with computers.
• Incidental typing with accuracy and consistency.
• Ability to transfer and code data from various sources accurately.
• Familiarity with a variety of office machines.
• Physical ability to lift files and boxes up to 15 pounds.
• Attendance is essential and good working relationships with staff and public required.
• Not eligible for remote work.

Responsibilities

• Maintains and distributes office supplies.
• Answers telephone and completes duplication requests.
• Receives incoming correspondence; stamps, sorts, files, distributes; handles mail.
• Delivers and retrieves information to/from courts, agencies, vendors, and outside contacts.
• Transfers data to a docketing system and prepares folders for new cases/files.

Skills

Typing

Computer familiarity

Office machines

Data transfer

Communication (oral/written)

Education

High school diploma or GED

Tools

Office equipment

Job description

Maintains and distributes office supplies; answers telephone and completes duplication requests. Receives in-coming correspondence; opens, time or date stamps, sorts, files, distributes, picks up mail. Delivers and retrieves information to/from courts, agencies, vendors, and other outside contacts. Maintains historical information by transferring data from correspondence, documents, memorandums, etc. to a manual or automated docketing system. Prepares folders and labels for new cases or files and determines appropriate space allotment for files or cases. Disposes of information by reviewing document retirement schedules; identifying an aging schedule for files or cases; and reviewing legal requirements for disposition. Performs other related duties as required or assigned that are reasonably within the scope defined above.

Requires completion of 4 years of high school, GED or equivalent and two (2) years of responsible clerical experience including minimal familiarity with computers. Requires incidental typing, with a focus on accuracy and consistency. Requires ability to transfer and code data from a variety of sources with accuracy and consistency. Requires familiarity with a variety of office machines. Physical ability to lift files and boxes of up to 15 pounds. Attendance is an essential function of this position and the ability to maintain satisfactory working relationships with other employees and the general public required. Requires good oral and written communication skills. Position is not eligible for remote work.