Administrative Secretary 26-30

Illinois Attorney General; Chicago (IL); On-site; USD 35,000 - 55,000; Full time

Job summary

Illinois Attorney General is seeking an administrative assistant to support a manager in a busy legal office in Chicago. The role focuses on scheduling, document preparation, and a variety of clerical tasks within a government environment.

The position requires typing, proofreading, filing, calendar management, and strong communication skills, with prior experience in a legal setting preferred.

Qualifications

• High school diploma required, plus 4 years of progressively responsible clerical experience in a legal setting.
• Thorough knowledge of Business English, legal terminology, format and legal filing requirements.
• Attendance is an essential function of this position.
• Ability to maintain satisfactory working relationships with other employees and the general public required.

Responsibilities

• Assists a manager in maintaining schedules and appointments, and prepares legal memorandums, briefs, and pleadings.
• Maintains bureau records and statistics, and organizes administrative requests for telecommunications, MIS equipment, supplies, etc.
• Screens mail, maintains calendars of events, and files information.
• Arranges meetings, conference locations, and travel arrangements; responds to routing requests.

Skills

Typing

Editing

Calendar management

Phone etiquette

Filing

Education

High school diploma

Job description

Summary of Duties and Responsibilities

Assists a manager in maintaining schedules and appointments; prepares legal memorandums, briefs, pleadings, etc.; maintains bureau records and statistics; organizes and prepares administrative requests for telecommunications, MIS equipment, supplies, etc.; and assists manager in administrative duties. Organizes work by screening mail, maintains calendars of events; and filing information. Arranges meetings, conference locations, and travel arrangements; responds to routing requests according to established procedures. Produces information by typing, transcribing, formatting, and editing documents; gathering, sorting, compiling information for bureau reports. Answers telephones and responds to caller inquiries; screens and summarizes inquiries which need manager response; greets and directs visitors; proofreads and checks accuracy of information; and requests additional reports or data from internal or external sources. Contributes to the team effort by accomplishing related results in a cooperative and collaborative manner.

Qualifications

Requires knowledge, skill and mental development equivalent to the completion of high school and 4 years of progressively responsible clerical experience in a legal setting. Requires a thorough knowledge of Business English, legal terminology, format and legal filing requirements. Attendance is an essential function of this position. Ability to maintain satisfactory working relationships with other employees and the general public required.