Office Assistant

R&S Service, LLC; Virginia (MN); On-site; USD 32,000 - 46,000; Full time

Job summary

R&S Services LLC is seeking an Office Assistant to support daily operations and help maintain an efficient office environment. You will greet visitors, manage data entry and filing, handle mail, and provide phone support while organizing documents for meetings.

The role requires strong communication, time management, and multitasking abilities, with emphasis on accuracy and professionalism in a small team setting. This is a full-time on-site position.

Qualifications

• Proficiency with Microsoft Office Suite.
• Strong data entry skills.
• Effective time management abilities.
• Clear and professional communication skills.
• Strong organizational skills.
• Customer service experience.
• Ability to multitask efficiently.
• Problem-solving aptitude.
• 3+ years of experience in office administration.
• High school diploma or equivalent.

Responsibilities

• Greet and assist visitors at the reception.
• Perform accurate data entry and maintain filing systems.
• Handle incoming and outgoing mail.
• Provide phone support, answering and directing calls.
• Prepare and organize documents for meetings and reports.
• Manage varied daily assignments alongside fixed routine tasks.

Skills

Data entry

Time management

Communication

Organizational skills

Customer service

Multitasking

Problem-solving

Phone support

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Job Description

The Office Assistant plays a vital role within a small team, supporting daily office operations with a mix of routine and varied tasks. Reporting to the Office Manager, this role ensures smooth administrative flow through effective reception duties, data entry, and document handling, contributing to overall organizational efficiency.

Responsibilities

• Greet and assist visitors at the reception
• Perform accurate data entry and maintain filing systems
• Handle incoming and outgoing mail
• Provide phone support, answering and directing calls
• Prepare and organize documents for meetings and reports
• Manage varied daily assignments alongside fixed routine tasks

Required Qualifications

• Proficiency with Microsoft Office Suite
• Strong data entry skills
• Effective time management abilities
• Clear and professional communication skills
• Strong organizational skills
• Customer service experience
• Ability to multitask efficiently
• Problem-solving aptitude

Preferred Qualifications

• 3+ years of experience in office administration
• High school diploma or equivalent

Company Description

R&S Services LLC is a Full-Service Construction & Facility Maintenance Contractor.

Company Description

R&S Services LLC is a Full-Service Construction & Facility Maintenance Contractor.