Office Assistant

A-1 Commercial Cleaning; Village of Farmingdale (NY); On-site; USD 36,000 - 48,000; Full time

Job summary

A-1 Commercial Cleaning is seeking an Office Assistant for a full-time, on-site role in Farmingdale, NY. You will handle daily administrative tasks, answer phones, greet visitors, manage mail, and support scheduling and data entry to keep operations running smoothly.

Ideal candidates have strong communication, organizational skills, and experience with basic office equipment and Microsoft Office. This role requires on-site presence and a customer-service mindset in a fast-paced office

Qualifications

• Strong phone etiquette and communication skills for professional client interactions.
• Administrative and clerical skills to manage documents, records, scheduling and tasks.
• Familiarity with office equipment like printers, copiers, fax machines, and multi-line systems.
• Basic computer skills including email, word processing, and spreadsheets.
• Strong organizational skills with attention to detail and ability to multitask.
• On-site Farmingdale, NY with reliable attendance; team-oriented environment.

Responsibilities

• Answering phones and greeting visitors.
• Managing incoming/outgoing mail and filing.
• Scheduling, data entry, and document preparation.
• Coordinating with field staff and management to ensure smooth workflow.
• Operating and maintaining office equipment as needed.

Skills

Phone etiquette

Communication

Administrative support

Clerical skills

Multi-line phone system

Tools

Printers

Copiers

Fax machines

Multi-line phone systems

Microsoft Office

Job description

Company Description

A-1 Commercial Cleaning is a reliable, family-owned and operated company that has served clients for over 30 years. The organization supports national and local businesses across diverse industries, providing dependable janitorial and facilities services. A-1 Commercial Cleaning is known for its professional, courteous staff and commitment to quality service. Team members work closely with clients to accommodate a wide range of commercial cleaning and facility needs. The company values long-term relationships, strong work ethics, and consistent performance.

Role Description

The Office Assistant is a full-time, on‑site role based in Farmingdale, NY. This position is responsible for handling daily administrative and clerical tasks, including answering phones, greeting visitors, and responding to general inquiries. The Office Assistant will manage incoming and outgoing mail, maintain organized files and records, and support scheduling, data entry, and document preparation. Additional responsibilities include operating office equipment, ordering supplies, and coordinating with field staff and management to ensure smooth communication and workflow. This role requires attention to detail, professionalism, and a strong customer service mindset in a fast-paced office environment.

Qualifications

• Candidates should possess strong Phone Etiquette and Communication skills to interact professionally with clients, vendors, and team members.
• Candidates should possess Administrative Assistance and Clerical Skills to manage documents, records, scheduling, and general office tasks efficiently.
• Candidates should possess familiarity with Office Equipment, including printers, copiers, fax machines, and multi‑line phone systems.
• Candidates should possess basic computer skills, including proficiency with email, word processing, and spreadsheets (e.g., Microsoft Office or equivalent).
• Candidates should possess strong organizational skills, attention to detail, and the ability to manage multiple tasks and priorities.
• Prior experience in an office or administrative role is preferred; experience in facilities, cleaning, or service industries is a plus.
• Ability to work on‑site in Farmingdale, NY, maintain reliable attendance, and uphold professional conduct in a team‑oriented environment.