Office Assistant

Acquisition Group; Santa Ana (CA); On-site; USD 2,066,000 - 3,031,000; Full time

Job summary

Acquisition Group in Santa Ana, CA is seeking an Office Assistant/Errand Runner to support daily operations with clerical tasks and frequent errands. The role requires reliability, organization, and the ability to work under pressure while maintaining confidentiality.

Responsibilities include managing phones, filing, ordering supplies, running errands, and assisting managers with tasks as needed. Daytime and some weekend availability are preferred.

Qualifications

• Proactive, reliable, and professional attitude.
• Must be able to handle multiple tasks and deadlines.
• Commitment to confidentiality and discretion in handling information.
• Comfort with running errands and occasional driving as needed.

Responsibilities

• Run errands including deposits, shopping, document and supplies pick-up/drop-off.
• Perform general office duties: answer calls, copy, scan, file.
• Handle opening/closing procedures and maintain office supplies.
• Conduct internet research for purchasing office supplies and monitor stock levels.
• Provide receptionist duties when required.

Skills

Good work ethic

Valid driver’s license

Office equipment knowledge

Organizational skills

Time management

Independent worker

MS Office

Windows

Education

Currently attending a college/university

Tools

MS Office

Windows OS

Printers/Scanners

Job description

An Office Assistant/ Errand Runner is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. An Office Assistant is responsible for keeping the office supplied and organized, and assisting managers with their daily tasks, as assigned. To fulfill these duties, this assistant will need to frequently run errands. The ideal candidate will be hard-working, professional, able to undertake a variety of office support tasks, and work diligently under pressure. Training for office tasks will be provided. Currently looking for an employee with daytime and some weekend availability.

Responsibilities:

• Running Errands, such as bank deposits, shopping - ranging from groceries to electronic supplies -, picking up and dropping off documents and supplies for company executives. May occasionally drive executives to airports or meetings.
• General office duties, such as answering and managing phone calls, copying, scanning, and filing.
• Opening and closing procedures for the office, such as filling paper in the printer and fax machines, minor cleaning, refilling supplies for office staff (i.e. staplers, pens, highlighters), watering plants, putting away dishes, etc.
• Internet research for purchasing office supplies.
• Monitor level of supplies and handle shortages.
• Perform receptionist duties when needed.
• Maintaining confidentiality in all aspects of company information.
• Other duties as required.

Requirements and skills

• Good work ethic
• Valid driver’s license
• Working knowledge of office equipment
• Excellent organizational and time management skills
• The abilities to anticipate needs, to be resourceful, and to be responsive are important
• Dependable, dedicated, resourceful
• Ability to work independently
• Familiarity with office gadgets and applications (e.g. Windows, MS Office, scanners, copy machines, etc. . .)

Education:

• Currently attending a college/university