Office Assistant

J.Carr & Associates; Oakland (CA); On-site; USD 40,000 - 60,000; Full time

Job summary

J.Carr & Associates is seeking a proactive individual in Oakland, California, who excels in customer service and administrative tasks. The ideal candidate will have strong analytical skills, familiarity with Windows and Office XP software, and the ability to multitask effectively.

This role involves supporting partners with correspondence, managing payroll and expenses, and conducting quality reviews of files. Strong interpersonal skills and a proactive attitude are essential for success in this position.

Qualifications

• 1+ year of administrative or office-related experience.
• Capability to work in a fast-paced, team-oriented office environment.
• Must pass a pre-employment drug test.
• Must have a clean background check.

Responsibilities

• Send out e-mail and written correspondence.
• Support the two partners with administrative tasks.
• Manage basic payroll & expenses.
• Provide excellent customer service to clients and subcontractors.
• Enter detailed data accurately.
• Prepare estimates and invoices.
• Conduct internal file quality reviews.

Skills

Analytical skills

Interpersonal skills

Multi-tasking

Written communication

Familiarity with Windows and Office XP

Social marketing understanding

Job description

J.Carr & Associates is seeking someone who is great on the phone, proficient in office tasks, has excellent analytical skills, and who is a serious multi‑tasker. If you are self‑motivated and have strong interpersonal skills, then you'll thrive in this work environment. Our ideal candidate is one who is proactive, experienced, truly enjoys providing superior service, and loves taking ownership.

The person who fills this position will be responsible for sending out e‑mail and written correspondence, supporting the two partners with administrative tasks, managing basic payroll & expenses, and providing excellent customer service to our clients and subcontractors. He/she will also need to enter detailed data accurately, prepare estimates and invoices, and conduct internal file quality reviews.

Qualifications

• 1+ administrative or office‑related experience
• Capability to work in a fast paced, team oriented office environment
• Must be familiar with Windows and Office XP software
• Basic understanding of social marketing.. aka facebok, linkedin, blogs etc..
• Must be able to create written communication without major editing
• Ability to remain calm and professional during tense or stressful situations
• Ability to multi‑task
• Must pass a pre‑employment drug test
• Must have a clean background check

Additional Information

All your information will be kept confidential according to EEO guidelines.