Office Assistant

Boston Data Pro, LLC; Irving (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

Boston Data Pro, LLC is seeking a relation­ship-focused professional to manage end-to-end client and candidate relationships from intake to onboarding. You will serve as the primary point of contact, coordinating multi-level tasks with hiring managers and candidates to ensure timely progress and satisfaction.

The role requires strong communication, organizational skills, and the ability to multi-task across multiple accounts.

Qualifications

• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.).
• Excellent written and verbal communication skills.
• Ability to multi-task, organize, and prioritize work.

Responsibilities

• Manage end-to-end client and candidate relationships by serving as the primary point of contact, completing multi-level tasks professionally and timely.
• Build and maintain strong relationships with existing clients and hiring managers.
• Serve as the primary contact for all client staffing requirements and understand job requirements, hiring priorities, and timelines.
• Conduct regular client meetings to review hiring progress and address concerns.
• Resolve client issues and ensure high levels of customer satisfaction.
• Identify opportunities for account growth, cross-selling, and new business within existing accounts.
• Prepare and present weekly/monthly account performance reports.
• Engage with shortlisted candidates throughout the recruitment lifecycle.
• Schedule interviews and coordinate communication between clients and candidates.
• Provide interview preparation, feedback, and guidance to candidates.
• Manage offer negotiations, compensation discussions, and acceptance.
• Maintain regular follow-ups until the candidate joins and ensure a positive candidate experience.
• Resolve candidate concerns related to interviews, offers, onboarding, and joining.

Skills

Communication skills

Multi-tasking

Organization

Tools

Microsoft Office

Job description

The ideal candidate will possess strong Relationship Management, interpersonal and organizational skills. Manage end-to-end client and candidate relationships by serving as the primary point of contact, you will be responsible for completing multi-level tasks in a professional and timely manner.

Responsibilities

• Client Management
• Build and maintain strong relationships with existing clients and hiring managers.
• Serve as the primary point of contact for all client staffing requirements.
• Gather and understand job requirements, hiring priorities, and timelines.
• Conduct regular client meetings to review hiring progress and address concerns.
• Resolve client issues and ensure high levels of customer satisfaction.
• Identify opportunities for account growth, cross-selling, and new business within existing accounts.
• Prepare and present weekly/monthly account performance reports.
• Candidate Management
• Engage with shortlisted candidates throughout the recruitment lifecycle.
• Schedule interviews and coordinate communication between clients and candidates.
• Provide interview preparation, feedback, and guidance to candidates.
• Manage offer negotiations, compensation discussions, and acceptance.
• Maintain regular follow-ups until the candidate joins.
• Ensure a positive candidate experience from sourcing through onboarding.
• Resolve candidate concerns related to interviews, offers, onboarding, and joining.

Qualifications

• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.).
• Excellent written and verbal communication skills.
• Ability to multi-task, organize, and prioritize work.