Office assistant

VILLANOVA UNIVERSITY; Northern (KY); Hybrid; USD 12,000 - 15,000; Part time

Job summary

Villanova University seeks an Office Assistant to support the Mechanical Engineering department with clerical tasks and reception duties. The role includes creating Excel spreadsheets, Canva slide materials, and Word documents for labels and name tags.

You will greet visitors, distribute mail, and help maintain a professional front desk area. The position offers part-time student work (approximately 13 hours/week) with a focus on supporting seminars, events, and general department operations.

Qualifications

• Good interpersonal skills are required.
• Position requires interaction with students, staff, faculty and guests.
• Ability to deal discreetly with sensitive information.

Responsibilities

• Create and maintain Excel spreadsheets.
• Use Canva templates to create slides and announcements.
• Use Word to create name tag inserts and mailing labels.
• Greet department visitors and distribute mail.
• Maintain a clean reception area and department meeting room.
• Restock supplies and assist with seminars and seasonal decorating.

Skills

Interpersonal skills

Discretion with sensitive information

Tools

Excel

Word

Canva

Job description

Office assistant

Position Information

• Posting Number: 20260268V
• Position Title: Office assistant
• Posting Type: Student
• Hours/week: 13
• Eligibility: Work study preferred but open to all students
• Semester 2026-2027 Academic Year
• Location: Drosdick Hall
• Detailed Work Schedule
• Number of positions: 4
• Department: 205-Mechanical Engineering
• Contact Name: Jane Ni
• Contact Phone/Extension: 6105194981

Position Summary Information

Job Description Summary: Office work of any kind including creating and maintaining Excel spreadsheets, using Canva templates to create slides and announcements, using Word to create name tag inserts and mailing labels, greeting department visitors, distributing mail, maintaining a clean reception area and department meeting room, restocking supplies, creating seminar abstracts, helping prepare for and set up Friday afternoon seminars, and helping with seasonal decorating.

Requirements

Good interpersonal skills are required. Position requires interaction with students, staff, faculty and guests. Ability to deal discreetly with sensitive information.

Additional Information

Physical Demands Summary:

Wage Rate: $10/hr

Closing Date (11:59pm ET): Open Until Filled No