Office Assistant - Alumni Relations

The Chronicle Of Higher Education, Inc.; Fairmont (WV); On-site; USD 14,000 - 18,000; Part time

Job summary

The Chronicle Of Higher Education, Inc. is seeking an Office Assistant - Alumni Relations to support the Alumni Relations team on campus in Fairmont, WV.

This Federal Work-Study opportunity involves assisting with events, meetings, communications, and online content from the Main Campus. Responsibilities include assisting with monthly meetings, updating webpages, coordinating giveaways, and handling general clerical duties.

Qualifications

• Excellent written, communication, and interpersonal skills.
• Ability to work as part of a team, but comfortable working independently.
• Able to prioritize assignments and adhere to deadlines.
• Experience with social media.
• Excellent computer skills.
• Strong interpersonal skills, professional demeanor, customerservice oriented.
• Ability to easily respond to evolving requests.
• Handle sensitive materials and information and maintain confidentiality.

Responsibilities

• Attend Alumni engagement events (including Homecoming) to assist in setup, execution and teardown. Some evenings and weekends required; some events may be off-campus.
• Assist the Director in preparing for monthly Alumni Association meetings.
• Organize and inventory Alumni giveaways/swag.
• Assist in creating social media content and marketing materials.
• Assist in updating the Alumni Relations webpage.
• Assist with mailing invitations, cards, and other communications.
• Network and socialize with Alumni on campus or at events.
• Support Alumni Relations staff with special projects.
• General clerical work including typing, scanning, copying, answering and making phone calls, emailing and data entry; perform other duties as necessary.

Skills

Communication skills

Teamwork

Time management

Social media

Computer skills

Interpersonal skills

Adaptability

Confidentiality

Job description

Posting Details

Posting Detail Information

Student Requisition Number

2027089STP

Job Title

Office Assistant - Alumni Relations

Number of Positions Available

1

Funded by Federal Workstudy only

Yes

Description of Job Duties and Responsibilities

• Attend various Alumni engagement events (including Homecoming)to assist in the setup, execution and/or tear down of the events.Some evening and weekend required. Some events may take place offcampus.
• Assist the Director in preparing for monthly Alumni Associationmeetings.
• Organize and inventory Alumni giveaways/swag.
• Assist in creating social media content and marketingmaterials
• Assist in updating the Alumni Relations webpage
• Assist with mailing of invitations, cards, and othercommunications
• Network and socialize with Alumni when on campus or attendingevents.
• Support Alumni Relations staff with special projects
• General clerical work including typing, scanning, copying,answering and making phone calls, emailing and data entry. Performother duties as necessary.

Minimum Qualifications

• Excellent written, communication, and interpersonal skills
• Ability to work as part of a team, but comfortable workingindependently
• Able to prioritize assignments and adhere to deadlines
• Experience with social media
• Excellent computer skills
• Strong interpersonal skills, professional demeanor, customerservice oriented
• Ability to easily respond to evolving requests
• Handle sensitive materials and information and maintainconfidentiality

Student Appointment Length

Academic Year

Base Hourly Rate

10.00-13.00

Quicklink for Posting

https://www.fairmontstatejobs.com/postings/11678

Department/Supervision

Department

Student Affairs

Employment Location

Main Campus

Position will report to (title)

Director of Alumni Relations

Recruitment/Advertising

Anticipated Hire Date

08/18/2025

Job Posting Date

08/12/2026

Job Close Date

08/14/2026