Office Assistant

Volt; Nipomo (CA); On-site; USD 60,174,000 - 65,904,000; Full time

Benefits offered by this job

Health

Dental

Vision

Term life

Short term disability

AD&D

401(k)

Sick time

other types of paid leaves (as req’d)

Employee Assistance Program (EAP)

Job summary

Volt in Nipomo, CA is seeking an Administrative Office Assistant to support daily operations. You will answer phones, greet visitors, manage emails, maintain filing systems, perform data entry, and assist with invoices and reports.

The role requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment. This is a full-time, temp-to-hire position with a Monday–Friday schedule and a competitive pay range.

Qualifications

• Previous administrative, receptionist, or office support experience.
• Strong organizational and multitasking skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy.
• Ability to work independently in a fast-paced office environment.
• Professional and customer-service-oriented attitude.
• High School Diploma, GED, or equivalent.
• Bilingual skills are a plus.

Responsibilities

• Answer incoming phone calls, greet visitors, and provide excellent customer service.
• Manage incoming and outgoing emails, mail, and office correspondence.
• Maintain organized electronic and paper filing systems.
• Perform data entry, record keeping, and document management.
• Prepare, review, and process invoices, reports, and other office documentation.
• Schedule appointments, meetings, and assist with office coordination.
• Support accounts payable and accounts receivable functions as needed.
• Order and maintain office supplies and inventory.
• Assist with general administrative duties to support daily office operations.
• Maintain confidentiality and handle sensitive information professionally.
• Collaborate with team members to ensure smooth office workflow.
• Perform other duties as assigned.

Skills

Verbal communication

Written communication

Customer service

Bilingual

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Create Your Career with Volt!

Volt is immediately hiring for an Administrative Office Assistant in Nipomo, CA.

As an Administrative Office Assistant, you will:

• Answer incoming phone calls, greet visitors, and provide excellent customer service.
• Manage incoming and outgoing emails, mail, and office correspondence.
• Maintain organized electronic and paper filing systems.
• Perform data entry, record keeping, and document management.
• Prepare, review, and process invoices, reports, and other office documentation.
• Schedule appointments, meetings, and assist with office coordination.
• Support accounts payable and accounts receivable functions as needed.
• Order and maintain office supplies and inventory.
• Assist with general administrative duties to support daily office operations.
• Maintain confidentiality and handle sensitive information professionally.
• Collaborate with team members to ensure smooth office workflow.
• Perform other duties as assigned.

This is a Full-Time, Temp-to-Hire opportunity.

Schedule: Monday-Friday, 8:00 AM - 4:30 PM

The Ideal Candidate Will Have:

• Previous administrative, receptionist, or office support experience.
• Strong organizational and multitasking skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy.
• Ability to work independently in a fast-paced office environment.
• Professional and customer-service-oriented attitude.
• High School Diploma, GED, or equivalent.
• Bilingual skills are a plus.

Pay Rate:

$21.00 - $23.00 DOE

*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits:

• health
• dental
• vision
• term life
• short term disability
• AD&D
• 401(k)
• Sick time
• other types of paid leaves (as required by law)
• Employee Assistance Program (EAP)

Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment.

Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates.

Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b.

The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.