Office Assistant

Addison Group; New York (NY); On-site; USD 55,000 - 65,000; Full time

Job summary

Addison Group in New York City is seeking a Facilities & Office Services Assistant to support day-to-day office needs. This role blends administrative tasks with hands-on on-site duties in a fast-paced environment.

Responsibilities include reception coverage, coordinating facilities requests, managing inventory, assisting with events, and supporting new hires and visitors. The ideal candidate has 3+ years in related roles and excels in communications and organization.

Qualifications

• 3+ years of experience in office administration, facilities, hospitality, reception, customer service, or related environment.
• Strong customer service and communication skills.
• Professional and confident demeanor.
• Excellent organization and attention to detail.

Responsibilities

• Provide general administrative and office operations support
• Assist with facilities requests, vendors, invoices, and office supplies
• Maintain office records, tracking logs, and other documentation
• Monitor inventory and coordinate replenishment of office and hospitality supplies
• Provide reception coverage and assist with greeting visitors
• Support meetings, conferences, catering, and internal events
• Help prepare meeting and common areas for employees and visitors
• Assist with office logistics for new hires and employees visiting from other locations
• Partner with internal teams on events and special projects
• Respond to day-to-day requests and help resolve office-related issues

Skills

Office administration

Facilities management

Customer service

Communication

Microsoft Office

Education

High school diploma

College degree preferred

Job description

Pay: $55,000 - 65,000

Work Schedule: Monday–Friday; fully onsite, 5 days per week

This position is eligible for medical, dental, vision, and 401(k).

About The Company

Our client is a well-established professional services organization with a busy New York City office. The company values professionalism, collaboration, and providing a high level of service to employees, clients, and visitors.

Job Description

We are seeking a Facilities & Office Services Assistant to support the day-to-day needs of a professional office. This position is ideal for someone who enjoys a fast-paced, people-focused environment and can comfortably balance administrative work with hands-on office support.

Key Responsibilities

• Provide general administrative and office operations support
• Assist with facilities requests, vendors, invoices, and office supplies
• Maintain office records, tracking logs, and other documentation
• Monitor inventory and coordinate replenishment of office and hospitality supplies
• Provide reception coverage and assist with greeting visitors
• Support meetings, conferences, catering, and internal events
• Help prepare meeting and common areas for employees and visitors
• Assist with office logistics for new hires and employees visiting from other locations
• Partner with internal teams on events and special projects
• Respond to day-to-day requests and help resolve office-related issues

Qualifications

• At least 3 years of experience in office administration, facilities, hospitality, reception, customer service, or a related environment
• Strong customer service and communication skills
• Professional and confident demeanor
• Excellent organization and attention to detail
• Ability to prioritize multiple requests in a fast-paced environment
• Strong problem-solving skills and common sense
• Ability to work independently and take initiative
• Proficiency with Microsoft Office
• High school diploma or equivalent required; college degree preferred

This is a highly visible, service-focused position with regular interaction with employees, clients, visitors, vendors, and internal teams. The successful candidate should take pride in their work, communicate professionally, and be interested in a long-term opportunity.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.