Bilingual Administrative Assistant

Addison Group; Gilbert (AZ); On-site; USD 39,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) plan with company match

Career growth and professional develop

Collaborative work environment

Job summary

Addison Group is seeking an Executive Assistant to provide high-level administrative support to senior HR leadership, coordinating calendars, communications, and documentation across Talent Acquisition and Learning & Development. The role requires organization, discretion, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate will handle travel logistics, prepare meeting materials, and ensure timely follow-through with senior leaders while maintaining

Qualifications

• 5+ years of experience providing administrative support to executives or senior leaders.
• Experience supporting Human Resources, Talent Acquisition, Learning & Development, or similar functions preferred.
• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to handle confidential information with discretion.

Responsibilities

• Provide day-to-day administrative support to senior HR leaders and their teams.
• Coordinate complex calendars, meetings, interviews, and leadership discussions across time zones.
• Develop and organize meeting materials, including agendas, presentations, reports, and follow-ups.
• Document meeting discussions, decisions and action items to ensure timely completion.
• Coordinate travel arrangements and related logistics when needed.
• Act as professional point of contact between HR leadership, internal teams, and external contacts.
• Handle confidential employee and business information with discretion.
• Monitor deadlines, deliverables, and ongoing HR initiatives to keep projects on schedule.
• Assist with expense reporting, purchasing requests, and vendor-related administrative activities.
• Maintain organized electronic records, reports, and HR documentation.
• Identify opportunities to improve administrative workflows across HR.

Skills

Calendar management

Executive support

Discretion with confidential info

Verbal & written communication

Time management

Stakeholder coordination

Problem solving

Prioritization

Tools

Microsoft Office

Outlook

Teams

SharePoint

PowerPoint

Job description

This position is eligible for medical, dental, and vision insurance, as well as a 401(k) plan with company match.

About Our Client

Our client is a nationally recognized organization providing construction, infrastructure, maintenance, inspection, and specialized technical services across a variety of industries. The organization is committed to delivering high-quality solutions while fostering a collaborative, professional environment where employees can grow and contribute to meaningful projects.

Job Description

Addison Group is hiring an Executive Assistant to provide high-level administrative and organizational support to senior Human Resources leadership. This position will work closely with leaders across Human Resources, Talent Acquisition, and Learning & Development.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced environment. This individual will coordinate schedules, meetings, communications, documentation, and administrative projects while handling sensitive information with a high degree of discretion.

Key Responsibilities

• Provide day-to-day administrative support to senior HR leaders and their respective teams.
• Coordinate complex calendars, meetings, interviews, and leadership discussions involving multiple participants and time zones.
• Develop and organize meeting materials, including agendas, presentations, reports, and follow-up documentation.
• Document meeting discussions, decisions, and assigned action items to help ensure timely completion.
• Coordinate business travel arrangements and related logistics when needed.
• Act as a professional point of contact between HR leadership, internal teams, and external contacts.
• Handle confidential employee and business information with appropriate discretion and professionalism.
• Monitor deadlines, deliverables, and ongoing HR initiatives to help keep projects on schedule.
• Assist with expense reporting, purchasing requests, and vendor-related administrative activities.
• Maintain organized electronic records, reports, and HR documentation.
• Look for ways to improve administrative workflows and increase efficiency across the HR function.
• Assist with special assignments, reporting needs, and other administrative projects as requested by HR leadership.

Qualifications

• 5+ years of experience providing administrative support to executives or senior-level leaders.
• Previous experience supporting Human Resources, Talent Acquisition, Learning & Development, or a similar corporate function is preferred.
• Demonstrated ability to manage multiple calendars, competing priorities, and complex scheduling requirements.
• Excellent written and verbal communication skills.
• Strong ability to prepare professional correspondence and communications.
• Experience documenting meetings and tracking follow-up activities.
• Ability to work with confidential and sensitive information while maintaining a high level of discretion.
• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Experience using collaboration platforms such as Microsoft Teams and SharePoint.
• Exceptional organizational skills and strong attention to detail.
• Ability to anticipate leadership needs and take initiative with limited supervision.
• Strong project coordination and follow-through skills.
• Employment Type: Direct Hire
• Schedule: Monday–Friday, standard business hours
• This role requires the ability to effectively manage multiple priorities while supporting senior-level leadership.
• Competitive hourly compensation
• Medical, dental, and vision insurance
• 401(k) plan with company match
• Opportunity to work closely with senior leadership
• Career growth and professional development opportunities
• Collaborative and professional work environment

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.