Facilities & Office Services Specialist

Addison Group; New York (NY); On-site; USD 55,000 - 65,000; Full time

Job summary

Addison Group in New York City is seeking a Facilities & Office Services Assistant to support day-to-day office needs. This role blends administrative tasks with hands-on on-site duties in a fast-paced environment.

Responsibilities include reception coverage, coordinating facilities requests, managing inventory, assisting with events, and supporting new hires and visitors. The ideal candidate has 3+ years in related roles and excels in communications and organization.

Qualifications

• 3+ years of experience in office administration, facilities, hospitality, reception, customer service, or related environment.
• Strong customer service and communication skills.
• Professional and confident demeanor.
• Excellent organization and attention to detail.

Responsibilities

• Provide general administrative and office operations support
• Assist with facilities requests, vendors, invoices, and office supplies
• Maintain office records, tracking logs, and other documentation
• Monitor inventory and coordinate replenishment of office and hospitality supplies
• Provide reception coverage and assist with greeting visitors
• Support meetings, conferences, catering, and internal events
• Help prepare meeting and common areas for employees and visitors
• Assist with office logistics for new hires and employees visiting from other locations
• Partner with internal teams on events and special projects
• Respond to day-to-day requests and help resolve office-related issues

Skills

Office administration

Facilities management

Customer service

Communication

Microsoft Office

Education

High school diploma

College degree preferred

Job description

Addison Group in New York City is seeking a Facilities & Office Services Assistant to support day-to-day office needs. This role blends administrative tasks with hands-on on-site duties in a fast-paced environment.

Responsibilities include reception coverage, coordinating facilities requests, managing inventory, assisting with events, and supporting new hires and visitors. The ideal candidate has 3+ years in related roles and excels in communications and organization.